SECRETARY TO THE PRINCIPAL

Bay Path RVTHS; Charlton (MA); On-site; USD 55,000 - 60,000; Full time

Job summary

Bay Path Regional Vocational Technical High School in Charlton, MA is seeking a Principal’s Secretary to support the Main Office operations. The role requires professional, confidential handling of student and staff information and coordinating calendar, attendance, and communications.

You will interact with students, staff, and families while managing multiple tasks in a fast-paced environment. Responsibilities include data entry, records maintenance, visitor screening, and processing

Qualifications

• Strong organizational, communication, and customer service skills.
• Ability to maintain confidentiality in a fast-paced environment.
• Excellent verbal and written communication with students, staff, parents, and public.
• Experience with office technology and data entry.

Responsibilities

• Provides administrative and clerical support to the Principal.
• Manages the Principal's calendar and schedules meetings.
• Assists with attendance records and data entry in PowerSchool and other systems.
• Maintains confidential student and personnel records.
• Monitors building entry, screens visitors, and follows security procedures.
• Supports daily office operations and coordinates communications.

Skills

Organization

Communication

Confidentiality

Office software

Education

High School Diploma

2+ years of admin/secretarial experience

Public school experience preferred

Tools

PowerSchool

Google Workspace

Excel

Word

Job description

Bay Path Regional Vocational Technical High School (MA) Bay Path RVTHS - Charlton, Massachusetts Open in Google Maps

Job Description

POSITION SUMMARY:

Bay Path Regional Vocational Technical High School is seeking a highly organized and professional Principal’s Secretary to support the daily operations of the Main Office. The successful candidate will assist with the daily operations of the Main Office and provide courteous and professional support to students, staff, parents, and visitors and must exercise sound judgment, maintain confidentiality, and manage competing priorities in a fast paced school environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Provides administrative and clerical support to the Principal.
• Manages the Principal's calendar, schedules appointments and meetings, and assists with coordinating administrative activities and school events.
• Provides professional and courteous assistance to students, staff, parents, and visitors; answers and directs a high volume of telephone calls and responds to emails and inquiries throughout the day.
• Assists with student and staff attendance, recordkeeping, and the preparation and maintenance of accurate attendance records and reports.
• Maintains confidential student, personnel, and administrative records, files, and documentation in accordance with District policies and applicable confidentiality requirements.
• Monitors building entry through the camera and buzzer system; screens visitors, manages visitor sign in, coordinates deliveries, and follows established school security procedures.
• Prepares, processes, and distributes correspondence, notices, forms, reports, and other communications to students, families, staff, and outside agencies as appropriate.
• Maintains and updates administrative records, spreadsheets, databases, and electronic filing systems; performs data entry using PowerSchool, Google, Excel, Word, and other District information and communication systems.
• Assists with processing student work permits.
• Assists with sorting and distributing incoming mail, packages, and faxes and processing outgoing correspondence.
• Monitors and maintains office supplies, paper, and equipment; troubleshoots routine printer, copier, timeclock, and fax issues and coordinates technical assistance as needed.
• Supports school administrators and office staff with daily clerical and administrative functions to ensure efficient Main Office operations.
• Exercises independent judgment, discretion, and sound decision making when prioritizing competing responsibilities, addressing time sensitive matters, and determining when issues require administrative attention.
• Maintains professionalism and confidentiality when handling sensitive student, personnel, parent, and administrative matters.
• Performs any other duties as assigned by the Principal, Superintendent-Director and/or their designee.

Substitute Procurement and Staff Coverage Responsibilities:

• Coordinates daily substitute staffing and classroom coverage by reviewing employee absences, schedules, and staffing needs through Frontline, PowerSchool, and other District records.
• Secures substitute personnel and assigns available staff to cover classroom assignments, preparation periods, and duties while ensuring compliance with contractual requirements and equitable distribution of coverage assignments.
• Monitors and adjusts coverage arrangements throughout the day to accommodate unexpected absences, early dismissals, and changes in staffing needs.
• Maintains accurate records of employee absences, substitute assignments, and staff coverage; communicates regularly with Administration, Human Resources, and Payroll to ensure accurate reporting and compensation.

QUALIFICATIONS:

• Strong organizational, communication, and customer service skills.
• Ability to maintain confidentiality and work effectively in a fast paced environment.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with students, staff, parents, and the public.
• Demonstrated ability to exercise independent judgment, discretion, and problem-solving skills while managing daily office operations.
• Ability to maintain strict confidentiality when handling sensitive student, personnel, and administrative information.
• Strong attention to detail and accuracy in maintaining records, preparing reports, and processing information.
• Ability to work independently, take initiative, and collaborate effectively with administrators and other school personnel.
• Ability to remain professional, composed, and adaptable when responding to interruptions, changing priorities, and time-sensitive situations.
• Proficiency with Microsoft Office, Google Workspace, and general office technology preferred.
• Must be authorized to work in the United States

EDUCATION and/or EXPERIENCE:

• High School Diploma or equivalent required.
• Minimum of two (2) years of secretarial, administrative, or school office experience preferred.
• Previous experience in a public school setting, particularly at the High School level, preferred.
• Experience coordinating schedules, maintaining confidential records, and utilizing electronic information management systems preferred.

WORK SCHEDULE:

• 12 Month position
• 7:00 AM - 3:00 PM
• Substitute Procurement Responsibilities require a 6:00AM start time.

SALARY:

• Appropriate step on Secretaries Association CBA. Salary range is $55,401.00 - $59,864.00.

PHYSICAL WORKING CONDITIONS:

The physical demands and the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Southern Worcester County Regional Vocational School District is committed to a policy of non-discrimination and equal opportunity for all employees and applicants without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, veteran status, disability, pregnancy or pregnancy related condition, physical or mental disability, or any other status protected by law.

SECRETARY TO THE PRINCIPAL

Bay Path Regional Vocational Technical High School (MA) Bay Path RVTHS - Charlton, Massachusetts Open in Google Maps

This job is also posted in Bay Path Regional Vocational Technical High School

Job Details

Job ID: 5987928
Application Deadline: Posted until filled
Posted: Yesterday
Starting Date: To Be Determined

Job Description

POSITION SUMMARY:

Bay Path Regional Vocational Technical High School is seeking a highly organized and professional Principal’s Secretary to support the daily operations of the Main Office. The successful candidate will assist with the daily operations of the Main Office and provide courteous and professional support to students, staff, parents, and visitors and must exercise sound judgment, maintain confidentiality, and manage competing priorities in a fast paced school environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Provides administrative and clerical support to the Principal.
• Manages the Principal's calendar, schedules appointments and meetings, and assists with coordinating administrative activities and school events.
• Provides professional and courteous assistance to students, staff, parents, and visitors; answers and directs a high volume of telephone calls and responds to emails and inquiries throughout the day.
• Assists with student and staff attendance, recordkeeping, and the preparation and maintenance of accurate attendance records and reports.
• Maintains confidential student, personnel, and administrative records, files, and documentation in accordance with District policies and applicable confidentiality requirements.
• Monitors building entry through the camera and buzzer system; screens visitors, manages visitor sign in, coordinates deliveries, and follows established school security procedures.
• Prepares, processes, and distributes correspondence, notices, forms, reports, and other communications to students, families, staff, and outside agencies as appropriate.
• Maintains and updates administrative records, spreadsheets, databases, and electronic filing systems; performs data entry using PowerSchool, Google, Excel, Word, and other District information and communication systems.
• Assists with processing student work permits.
• Assists with sorting and distributing incoming mail, packages, and faxes and processing outgoing correspondence.
• Monitors and maintains office supplies, paper, and equipment; troubleshoots routine printer, copier, timeclock, and fax issues and coordinates technical assistance as needed.
• Supports school administrators and office staff with daily clerical and administrative functions to ensure efficient Main Office operations.