Administrative Assistant - Campus - School Year 2026-2027 (Anticipated Vacancies)

Spring Branch ISD; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Spring Branch Independent School District is seeking an Administrative Assistant – Campus to provide secretarial support for the assigned campus. You will manage files, data entry, payroll records, office communications, and scheduling; support with accounts and purchasing as needed.

The ideal candidate has a high school diploma, strong MS Word and Excel skills, and prior clerical experience in a school setting; in-person, on-site work is required at the campus.

Qualifications

• Education/Certification: High School diploma or equivalent.
• Special Knowledge/Skills: MS Word and MS Excel; ability to operate office equipment.
• Experience: Previous clerical work experience.

Responsibilities

• Maintain physical and computerized departmental files.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist in scheduling appointments and conferences; coordinate and hold office meetings.
• Assist in registration of new accounts.
• Assist with office equipment.
• Maintain and handle all work orders, maintenance requests and campus site licenses.
• Monitor maintenance requests to ensure compliance with city ordinances; contact maintenance if not compliant.
• Arrange and schedule air conditioning for school activities (before and after school).
• Answer incoming calls, take reliable messages and route to appropriate staff.
• Provide courteous customer service tasks.
• Greet and help school visitors, teachers, and substitutes.
• Assist in maintaining accounting records using the district computer systems.
• Input data and maintain records for payroll including general operating fund accounts.
• Maintain purchasing records and collect and deposit monies for various district programs.
• Prepare various periodic reports such as professional and paraprofessional payroll.
• Participate in cross‑training.
• Perform other duties as assigned.

Skills

MS Word

MS Excel

Office equipment

Education

High School diploma or equivalent

Tools

Office equipment

Job description

Administrative Assistant – Campus

Reports To: Building Principal

Classification: Paraprofessional (Clerical/Teacher Assistant)

Wage/Hour Status: Non-exempt

Days: 223

Salary: See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 206

Contract: None

Date Revised: 11/15/2023

Primary Purpose

Responsible for the secretarial duties related to the campus assigned.

Qualifications / Skills

• Education/Certification: High School diploma or equivalent.
• Special Knowledge/Skills: Broad knowledge of MS Word and MS Excel; ability to operate various office equipment.
• Experience: Previous clerical work experience.

Major Duties and Responsibilities

• Maintain physical and computerized departmental files.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Assist in scheduling appointments and conferences; coordinate and hold office meetings.
• Assist in registration of new accounts.
• Assist with office equipment.
• Maintain and handle all work orders, maintenance requests and campus site licenses.
• Monitor maintenance requests to ensure compliance with city ordinances; contact maintenance if not compliant.
• Arrange and schedule air conditioning for school activities (before and after school).
• Answer incoming calls, take reliable messages and route to appropriate staff.
• Provide courteous customer service tasks.
• Greet and help school visitors, teachers, and substitutes.
• Assist in maintaining accounting records using the district computer systems.
• Input data and maintain records for payroll including general operating fund accounts.
• Maintain purchasing records and collect and deposit monies for various district programs.
• Prepare various periodic reports such as professional and paraprofessional payroll.
• Participate in cross‑training.
• Perform other duties as assigned.

Supervisory Responsibilities

None

Equipment Used

Computer and various office equipment.

Working Conditions

• Mental Demands: Maintain emotional control under stress; work with frequent interruptions; regular in‑person interaction with the public.
• Physical Demands: Repetitive hand motions; prolonged use of the computer; frequent sitting, stooping, bending, pushing and pulling; moving small stacks of textbooks, boxes, equipment and other campus equipment.

Equity Statement

Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.