Administrative Assistant to Principal 26-27

Cleburne Independent School District; United States; On-site; USD 22,000 - 33,000; Full time

Job summary

The Cleburne Independent School District seeks an Administrative Assistant to Principal to support the school’s administrative office. The role is non-exempt and pays at Para 4, with a 207-day term and direct reports to the Principal.

Responsibilities include clerical work, record-keeping, schedule coordination, basic accounting, and communication with students, staff, and parents. Strong computer, word processing, and organizational skills are essential.

Qualifications

• High school diploma or GED required.
• Proficient word processing and file maintenance skills.
• Strong organizational and interpersonal abilities.

Responsibilities

• Prepare correspondence, forms, schedules, or reports using PC.
• Maintain attendance logs and substitute records for staff.
• Monitor personnel time records and central office submissions.
• Maintain school calendar and coordinate meetings for the principal.
• Receive calls, route messages, and assist students, staff, and parents.
• Maintain physical and computerized files and update handbooks as needed.
• Perform routine bookkeeping and process purchase orders.
• Assist with campus budget preparation and inventory control.

Skills

Word processing

File maintenance

Organizational skills

Interpersonal skills

PC software use

Education

High school diploma or GED

Job description

Administrative Assistant to Principal 26-27 JobID: 1892

• Date Posted: 11/9/2026

Job Title: Administrative Assistant to Principal Wage/Hour Status: Non-exempt

Reports to: Principal Pay Grade:Para 4Days:207

Dept./School: Assigned Campus Date Revised:11/9/2026

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience:

One to three years' secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.