Secretary Senior

Department Of State Police; Hampton (VA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Department of State Police in Virginia is hiring a Secretary Senior for the Hampton area. This role serves as office manager and administrative assistant to the Area First Sergeant, handling confidential reports, correspondence, and data entry, while delivering information in line with department policy.

Responsibilities include maintaining files, processing mail, and supporting daily operations. A strong background in general office practices and MS Office is essential for success in this

Qualifications

• Knowledge of general office and administrative practices and procedures.
• Knowledge of basic mathematics.
• Knowledge of standard English grammar, spelling, punctuation and usage.

Responsibilities

• Serve as office manager and administrative assistant to the Area First Sergeant.
• Composing and typing routine and confidential reports and correspondence for the Area First Sergeant, Sergeants, and Troopers.
• Providing information in compliance with Department policy by telephone or in person.
• Managing files.
• Entering data into various computer programs.
• Processing incoming and outgoing mail.

Skills

Keyboarding

Microsoft Office

Office equipment

Customer service

Education

High school diploma or equivalent

Job description

Title: Secretary Senior DSP02368

State Role Title: Admin and Office Spec II

Hiring Range: $42,230 to $64,929 Negotiable and Commensurate with Experience

Pay Band: 2

Agency: Department of State Police

Location: Hampton, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Secretary Senior in our Division No. 5, Area No. 46 Office located in Hampton, Virginia. The job duties for this position include but are not limited to:

• Serving as office manager and administrative assistant to the Area First Sergeant.
• Composing and typing routine and confidential reports and correspondence for the Area First Sergeant, Sergeants, and Troopers.
• Providing information in compliance with Department policy by telephone or in person.
• Managing files.
• Entering data into various computer programs.
• Processing incoming and outgoing mail.

About the Agency:

At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge:

• Of general office and administrative practices and procedures.
• Of basic mathematics.
• Of standard English grammar, spelling, punctuation and usage.

Skill:

• In keyboarding.
• In using computers and Microsoft Office applications.
• In using office equipment.

Ability:

• To manage and organize general office operations.
• To analyze and solve problems.
• To expedite workflow and daily office functions.
• To interpret, apply, retain, and recall policies, procedures, and written instructions.
• To compose, prepare, and track correspondence, reports and other documents.
• To complete forms.
• To collect and assemble information.
• To operate standard automated office equipment.
• To communicate effectively in English, orally and in writing with the public and other agencies.
• To work independently and as a member of a team.
• Significant secretarial experience. Prior experience in office operations and customer service.
• Must be Qualified to Serve as a Notary Public.
• Must be eligible to become Virginia Criminal Information Network (VCIN) certified which requires either United States citizenship or lawful permanent resident of the United States and eligible for naturalization.
• Graduation from high school or equivalent.

Additional Considerations

N/A

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.