Administrative Staff Assistant: Central Administration #00445 (multi-hire)

Virginia Department of Corrections; Richmond (VA); On-site; USD 47,000 - 73,000; Full time

Job summary

Virginia Department of Corrections is seeking an Administrative Staff Assistant at the Central Administration, located at DOC Headquarters. This role provides essential support to the Deputy Director of Institutions and Community Corrections, coordinating daily office operations and facilitating clear communication within the office.

The position requires experience in office management, handling confidential information, and preparing professional correspondence and reports.

Qualifications

• Experience providing office management and administrative support to senior leadership in a professional office setting.
• Ability to handle confidential and sensitive information with discretion.
• Experience conducting research to complete special projects.
• Proven ability to compose professional correspondence (memos, letters) and reports.
• Proficiency with computers and Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide comprehensive administrative support to the Deputy Director of Institutions and Community Corrections.
• Coordinate tasks, promote clear communication, and maintain office standards.
• Assist with scheduling, correspondence, and file management to ensure efficient operations.
• Loster working with staff and external partners, prioritizing assignments in fast-paced environments.

Skills

Office management

Confidential handling

Research

Professional writing

MS Office (Word, Excel, Outlook, Power

Tools

eVA

Job description

Title: Administrative Staff Assistant: Central Administration #00445 (multi-hire)

State Role Title: Admin and Office Spec III

Hiring Range: $47,064.00 - $73,420.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Administrative Staff Assistant provides comprehensive administrative support to the Deputy Director of Institutions and Community Corrections, helping ensure the smooth and efficient management of daily office operations. This role supports the Deputy Director’s office by coordinating tasks, promoting clear and effective communication, and maintaining organizational standards that reflect a commitment to serving people and advancing the office’s goals.

Minimum Qualifications

Experience providing office management, administrative support to senior leadership in a professional office setting.
Experience appropriately handling confidential and sensitive information with discretion.
Experience conducting research to complete special projects.
Demonstrated ability to compose professional correspondence (including memorandums and letters) and reports.
Demonstrated experience and skill using computers and related software to include Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
Possess strong communication skills, both oral and written, with the ability to follow instructions in either form.
Demonstrated capacity to work productively and effectively with employees and external stakeholders, while independently prioritizing assignments.
Demonstrated ability to work effectively in fast‑paced environments that require frequent, respectful interaction with staff, members of the public, and partners from other governmental organizations.

Additional Considerations

Experience working in public safety environment. Familiarity with interpreting state policy, procedure, and operating protocols. Working knowledge of eVA and purchasing protocols.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed Applications/Resumes will not be accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.