Program Support Assistant

Veterans Health Administration

Richmond (VA)

On-site

USD 53,000 - 69,000

Full time

2 days ago

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Job summary

Veterans Health Administration in Richmond, VA is seeking a Program Support Assistant within the Education Service to coordinate administrative and support services for the Office of Academic Affiliations and accrediting bodies. The role handles tuition and scholarship reimbursements, timekeeping, contracting tasks and vendor management to support educational programs.

Telework is Ad-Hoc; standard schedule is Monday through Friday.

Qualifications

At least 1 year timekeeping experience.
At least 1 year contracting experience.
COR training or equivalent contracting experience is preferred.

Responsibilities

Manage tuition and scholarship reimbursement requests.
Collect and verify documentation for reimbursements.
Monitor aged orders for linked fund control points.
Execute micro-purchases and vendorize suppliers; verify funds/approvals.
Track shipments and deliveries; build contracting packages and obtain quotes.
Maintain the Tuition Reimbursement SharePoint site and respond to questions.
Execute timekeeping for Education and reconcile AcuStaf; process corrections.

Skills

Timekeeping

Contracting

Vendor management

Tools

AcuStaf

Job description

Department: Department of Veterans Affairs

This Program Support Assistant position is located at a VA medical facility in the Education Service. The purpose of this position is to coordinate administrative and support services to assist the Education Services in fulfilling requirements related to VHA's academic mission and program requirements of Office of Academic Affiliations (OAA) and accrediting bodies.

Key Responsibilities

Major duties include, but are not limited to: Manage tuition and scholarship reimbursement requests, collect and verify documentation Monitor aged orders for linked fund control points Execute micro-purchases, vendorize suppliers, verify funds/approvals, track shipments and deliveries Build and submit contracting packages, obtain quotes, follow up on undelivered orders Maintain the Tuition Reimbursement SharePoint site, field questions as the person of contact Execute timekeeping for Education, reconcile AcuStaf, process corrections.

Preferred experience includes: at least 1 year previous timekeeping experience, at least 1 year contracting experience- Contracting Officer's Representative (COR) training Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday 7:30am - 4:00pm Telework: Ad-Hoc only, as determined by agency policy Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD014810

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $52710 – $68524/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-20.

Who is eligible to apply?

This position is open under the 'Fed Competitive' hiring path.