Departmental Assistant- Academic Advising Center

Moraine Valley Community College; Palos Hills (IL); On-site; USD 22,000 - 22,454; Full time

Benefits offered by this job

Health, Dental, Vision

Life insurance

Disability insurance

Tuition reimbursement

Vacation Days

Sick Leave

Job summary

Moraine Valley Community College is seeking a full-time Departmental Assistant for the Academic Advising Center. This role involves clerical duties, maintaining office procedures, and supporting academic advisors and students. Candidates should possess a high school diploma or GED and at least one year of related experience. Communication, interpersonal skills, and proficiency in Microsoft Office are essential. The position offers a salary range of $15.97-$16.30 per hour plus comprehensive benefits.

Qualifications

• Minimum of one year experience as a clerk/typist in a general office environment is required.
• Software and skills proficiency testing will be required upon hire.

Responsibilities

• Performs clerical duties in the Academic Advising Center.
• Types letters, memoranda, and records as needed.
• Answers telephone calls and assists visitors.

Skills

Ability to read and comprehend instructions

Effective communication skills

Good organizational skills

Ability to type 40 words per minute

Interpersonal skills

Ability to use Microsoft Office

Education

High school diploma or GED with specialized training

Job description

Job Title

Departmental Assistant – Academic Advising Center

Department

Counseling

Work Location

Main Campus

Duties

Under general supervision, performs varied clerical and typing duties in the Academic Advising Center. Requires knowledge of general office routine and procedures. The Departmental Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Types letters, memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.
• Types and may assist in compiling periodic reports or other departmental material on the basis of general instruction.
• Files correspondence and other records according to established file classification system.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
• Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
• Performs related duties as assigned.

The Academic Advising Center and New Student Orientation is a fast-paced environment providing services to thousands of students annually. Departmental Assistants are key team members supporting the welcome desk check-in process, sorting departmental email, answering phone calls, providing basic answers to common questions, and supporting the Academic Advisors and staff as they provide services to students.

Education and Experience

High school diploma or GED with some specialized training (educational or vocational). Minimum of one (1) year related experience as a clerk/typist or secretarial experience in a general office environment required.

Qualifications

• Ability to read and comprehend instructions, short correspondence, and memos.
• Effective communication skills.
• Effective interpersonal skills.
• Ability to work independently and exercise good judgment.
• Ability to type 40 words per minute.
• Ability to use a computer and Microsoft Office.
• Ability to learn and use various department-specific software programs.
• Good organizational skills.

Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if not previously completed.

Position Status

Full Time

Hours

Monday-Friday 8:00 a.m.-4:30 p.m. (Hours may vary during certain times of the year.)

Salary/Wage

$15.97-$16.30 per hour (plus exceptional benefits)

Benefits

• Health, Dental, Vision
• Life insurance; Optional life
• Disability insurance
• Tuition reimbursement
• MVCC Tuition waiver
• SURS Retirement plan
• Vacation Days
• Holidays
• Sick Leave
• Personal days
• Bereavement days
• Tax-sheltered annuity plans