Secretary II

North Rockland Central School District; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

North Rockland Central School District seeks a full-time 12-Month Secretary II. The role ensures efficient office operations, manages calls and meetings, prepares agendas and minutes, and coordinates records and reports for distribution to stakeholders.

Minimum qualifications require a high school diploma or equivalency and four years of paid office clerical or business experience, including at least one year of supervisory/non-routine duties. Substitutions are allowed per notes.

Qualifications

• High school diploma or equivalency required.
• Four years of paid office clerical or business experience required.
• At least one year of supervisory and/or non-routine duties preferred.
• Substitutions allowed: additional qualifying experience or training.

Responsibilities

• Manage incoming calls and visitors and prioritize submissions to an administrator.
• Relieve an administrator of routine office tasks.
• Schedule meetings and prepare agendas; transcribe minutes and prepare resolutions.
• Prepare correspondence and official signatures
• Maintain confidential and general office records.
• Prepare various reports and statistical data.
• Coordinate substitute coverage and monitor budgetary controls.

Education

High school diploma or equivalency

Job description

The North Rockland (Haverstraw-Stony Point) Central School District is seeking candidates for a full-time 12-Month Secretary II position. This position includes a regionally competitive salary and comprehensive benefits package. All candidates must meet the Rockland County Civil Service requirements for this title.

TYPICAL WORK ACTIVITIES:

• Manage incoming calls and visitors, and establish priorities for submission to an administrator;
• Make decisions in handling non-routine situations and data, and relieves an administrator of office routine;
• Schedule and arrange meetings, conferences and appointments and assemble and coordinate background material;
• Attend meetings, take minutes, prepare agendas, transcribe minutes and prepare resolutions and determinations for distribution to relevant stakeholders;
• Answer routine correspondence and compose letters for official signature;
• Establish and maintain confidential and general office records;
• Prepare and/or coordinate the preparation of a variety of reports and statistical data;
• Answer moderately difficult questions related to the activities of the office;
• Coordinate work activities and assist with routine administrative or technical functions;
• Communicate administrative directives and policies across the work unit;
• Establish and implement office procedures and maintain efficient workflow;
• Schedule personnel and coordinate substitute coverage;
• Review accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Order office supplies and maintain inventory of supplies and equipment;
• Monitor expenditures to maintain budgetary controls

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of an equivalency diploma and four (4) years of paid office clerical or business work experience, at least one (1) year of which involved supervisory and/or non-routine duties.

NOTES:

1. Additional qualifying paid work experience or any academic, technical or vocational training may be substituted for schooling on a year-for-year basis.

2. An Associate's degree may be substituted for two (2) years of the required general paid work experience.

3. A Bachelor's degree or higher may be deemed fully qualifying.