Substitute Clerical

Yorktown Central School District; Town of Yorktown (NY); On-site; USD 38,000 - 52,000; Part time

Job summary

Yorktown Central School District is seeking a Substitute Clerical to support the school office under general supervision. The role includes answering phones, processing forms, maintaining filing systems, and assisting the public with information on procedures and services.

Proficiency with common office software and keyboarding is expected. While primarily a substitute position, consideration for full-time will require placement on the Westchester Civil Service List.

Qualifications

• Graduate of High School or GED.
• Good knowledge of office terminology, procedures, equipment and business English.
• Knowledge of proper grammatical usage, punctuation and spelling.
• Familiarity with producing various document formats using computer software.
• Ability to plan, organize and efficiently perform clerical functions.
• Ability to type 35 words per minute.
• Ability to use spreadsheets, word processing, calendar, e-mail and database software.

Responsibilities

• Provide substitute clerical and office support under general supervision.
• Operate computer applications and maintain filing systems.
• Produce various document formats using automated systems.
• Answer phones, take messages, process forms and collect fees.
• Provide information to the public or visitors regarding procedures and services.
• May supervise part-time or seasonal helpers.

Skills

Office terminology

Office procedures

Business English

Organizational skills

Typing 35 wpm

Office machines

Customer service

Education

High School diploma or GED

Tools

Word processing

Spreadsheet

Calendar

Email

Database software

Job description

This position is a Substitute Clerical. Consideration for Full-Time will require placement on the Westchester Civil Service List.

Job Title: Substitute Clerical

Job Category: Substitute

Department/Group: Administration

Job Description

Job Summary: Under general supervision, the incumbent provides substitute clerical and office support of a routine nature associated with the functions of the office. Incumbents are required to operate a variety of computer applications, as responsibilities involve maintenance of both automated and manual filing systems and records. Responsible for producing various document formats for finished copy using automated systems. Other typical duties include providing information to the public or visitors regarding office procedures and services, either in person or over the phone. Answers phones and takes messages, processes forms and collects fees related to office activities and other clerical tasks. Independent judgment is exercised when routine matters or clearly defined policies are involved. Tasks performed are routine, requiring entry level skills. Supervision is not a responsibility of this position, however, incumbents may oversee the work of part-time or seasonal help. Related work as required.

Salary range: $38,000-$52,000

Minimum Qualifications

• Graduate of High School or GED
• Good knowledge of office terminology, procedures, equipment and business English
• Knowledge of proper grammatical usage, punctuation and spelling
• Familiarity with the capabilities of computer software applications to produce various document formats such as correspondence, reports, tables, charts and file storage
• Ability to plan, organize and efficiently perform clerical functions
• Ability to manipulate a standard alphanumeric keyboard at the rate of 35 words per minute
• Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software to produce a variety of formats for correspondence, records, reports and maintenance of files
• Ability to operate a variety of office machines
• Ability to deal effectively with the public and get along with others.
• Good judgment and discretion, dependability, tact, courtesy, and initiative.

Physical/Mental Demands

• is regularly required to stand, walk, and sit.
• Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position.
• Ability to carry out oral and written instructions
• Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear.
• Occasionally required to lift and/or push up to 25 pounds.
• Must have specific vision abilities for close vision, distance vision, and depth perception.

Work Environment

• The noise level in the work environment is typical for a school environment.
• The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people.
• Work generally performed indoors.

Last Updated By: Human Resources Date/Time: March 2018