Human Resources Administrative Assistant

Wayne-Finger Lakes BOCES; Village of Newark (NY); On-site; USD 43,000 - 52,000; Full time

Job summary

Wayne-Finger Lakes BOCES in Newark, NY, is seeking a Human Resources Administrative Assistant to join the Regional Support Center team. The role supports the Director of Human Resources and handles day-to-day HR operations with confidentiality and accuracy, including calendar logistics and clerical tasks.

Ideal candidates are highly organized, customer-service oriented, and able to prepare postings, process forms, and respond professionally to employees, candidates, and leaders.

Qualifications

• Bachelor’s degree or equivalent plus HR experience in managing personnel records.
• Associate’s degree plus two years HR experience in personnel records.
• High school diploma plus four to six years HR experience managing personnel records.

Responsibilities

• Onboards and assists with benefits questions and employee relations.
• Maintains employee records and HR forms; supports reporting and data entry.
• Assists in scheduling, correspondence, and support for the Director of Human Resources.
• Prepares job postings and hiring materials; supports civil service processes as needed.
• Responds to employee, candidate and leadership inquiries with professional communication.

Skills

Microsoft Office

Google Workspace

HR software

Customer service

Attention to detail

Education

Bachelor's degree

Associate's degree

High school diploma or equivalency

Tools

Microsoft Office

Google Workspace

Job description

Position: Human Resources Administrative Assistant

Location: Regional Support Center, Newark, NY 14513

Salary Range: $42,690-$51,820, based on experience and demonstrated abilities.

Are you exceptionally organized, detail-driven, and passionate about delivering exceptional service? Wayne-Finger Lakes BOCES is seeking a Human Resources Assistant to join our collaborative HR team. This role is ideal for someone who thrives in a fast-paced environment, is committed to confidentiality and accuracy, and brings strong communication skills to every interaction.

As a main point of contact for many HR-related inquiries, you are a fit for this role if you are customer-service-minded, a proactive team player, and confident in executing professional communications with employees, candidates, and organizational leaders. If you're ready to support meaningful work that impacts educators, students, and the greater school community, this might be the role for you.

DISTINGUISHING FEATURES OF THE CLASS:

This position exists in a school district and serves as the primary point of contact for the Director of Human Resources. The incumbent is tasked with performing the day-to-day operations of the Human Resources office, including the logistics involved in managing the Director’s calendar, supporting administrative tasks and projects. The incumbent in this position is required to have a good understanding of the objectives of the human resources function, and the need to perform responsible and complex duties requiring a high degree of accuracy. The work involves constant public contact, often dealing with se n sitiv e and complex problems related to human resources functions such as hiring, discipline, termination, benefits, equal employment opportunities and labor relations. In addition to clerical responsibilities, the incumbent would be expected to learn, apply and answer questions concerning the more routine aspects of the various contractual bargaining agreements, laws, rules, po l i c ies and procedures of a school district human resources office. Supervision may be exercised over subordinate clerical help.

TYPICAL WORK ACTIVITIES:

• Onboards new employees with respect to benefits, rights and obligations and answers questions concerning health insurance, unemployment insurance, retirement benefits, and other employee benefits;
• Enters data, completes and processes various forms, documents and reports, and maintains complex files, records and computer systems related to human resources functions;
• Answers routine questions from all sources regarding employment policies, practices, opportunities, procedures, rights, benefits and obligations of employees and prospective employees;
• Provides support to the Director of Human Resources in such activities as compiling files, arranging logistics, and maintaining spreadsheets of activities within the process;
• Prepares job postings and organizes hiring materials;
• Prepares reports using computer-based applications to create spreadsheets;
• Performs basic business math functions relative to calculating leave, benefits, seniority credits, salary, and purchase order requisitions, and maintains the department expense reports;
• Prepares original correspondence on a variety of human resources topics and types letters, memos and other correspondence as assigned by a supervisor;
• Collects data regarding appointments, promotions, terminations, layoffs, pay rates, etc., and posts such data to appropriate forms and documents;
• May assist in the civil service process, including canvassing certificates of eligibles; answering questions;
• Completes special projects as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent knowledge of office systems, equipment and technology, including Microsoft, Google and other human resources software
• Thorough knowledge of modern office terminology, practices and procedures, business English and math;
• Ability to learn the laws, rules and policies and procedures of a school district human resources office, including basic personnel administration, salary plans, leave benefits, employee benefits, labor contracts and established departmental policies and civil service law as applied to appointment and service in the public sector;
• Ability to establish and maintain effective and productive relationships with all co-workers, including the ability to work independently as well as part of a team;
• Ability to prioritize tasks, manage time effectively and produce a quality product in an often hectic and fast-paced environment;
• Possess a positive attitude, and an ability to troubleshoot and problem-solve in the area of customer relations;
• Excel in the area of attention to detail;
• Highly driven, self-motivated individual with excellent initiative and the right attitude;
• Possess superior discretion and an understanding of the importance of maintaining confidentiality with respect to sensitive human resources information;
• Demonstrates a sensitivity to cultural differences and a commitment to equity and inclusion;
• Possesses organizational skill, tact and courtesy. Excellent customer relations.

If you have questions, please contact Debra Luna 315-332-7289 or [e-mail]

MINIMUM QUALIFICATIONS:

1. Graduation from a regionally accredited or New York State college or university with a bachelor’s degree or;
2. Graduation from a regionally accredited or New York State college or university with an Associate’s degree PLUS two (2) years of experience in personnel or human resources, the major job function of which must be in the maintaining and auditing of personnel records and providing personnel policies and programs;
3. Graduation from high school or possession of a high school equivalency diploma PLUS four (4) years of experience in personnel or human resources, the major job function of which must be the maintaining and auditing of personnel records and providing personnel policies and programs.
4. Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience as defined by the limits ofabove.