Secretary / Executive Administrative Assistant

AHMADI AUTOMOTIVE COMPANY; Sacramento (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ahmadi & Sons Automotive is seeking a proactive Secretary / Executive Administrative Assistant to support the CEO with daily admin tasks. You will manage calendars, prepare documents, and coordinate communications in a fast-paced environment.

The role requires discreet handling of confidential information, excellent organization, and professional communication. In-person, full-time position with standard business hours in Sacramento, CA.

Qualifications

• 3+ years of executive assistant/office management experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; professional phone etiquette.
• Ability to handle multiple priorities in a fast-paced environment.
• Discretion with confidential information and independent initiative.

Responsibilities

• Provide day-to-day executive and administrative support to the CEO.
• Manage calendars, appointments, meetings, and scheduling.
• Answer, screen, and direct calls; monitor emails and correspondence.
• Prepare documents, reports, and business materials; maintain filing systems.
• Coordinate meetings and take notes with action items and deadlines.
• Assist with communication between leadership, staff, vendors and contacts.
• Maintain office supplies and general organization; ensure deadlines are met.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Independent work

Discretion/confidentiality

Time management

Attention to detail

Professional phone etiquette

Tools

Microsoft Office Suite

Job description

Ahmadi & Sons Automotive

Pay: $25.00 per hour

Job Type: Full-Time, In-Person

Schedule: Monday-Friday, 8:30 AM-4:30 PM

About the Position

Ahmadi & Sons Automotive is seeking a professional, highly organized, and dependable Secretary / Executive Administrative Assistant to join our team.

This position will provide day-to-day administrative support for the office while also working closely with the CEO to assist with scheduling, communication, organization, follow-up, and other business needs.

The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment where priorities may change throughout the day. We are looking for someone who can take ownership of their responsibilities, maintain confidentiality, and help keep both the office and executive-level tasks organized.

Key Responsibilities

• Work closely with the CEO and provide day-to-day administrative and executive support
• Manage calendars, appointments, meetings, and scheduling
• Answer, screen, and direct incoming phone calls
• Monitor and respond to emails and other correspondence as appropriate
• Prepare documents, letters, reports, spreadsheets, and other business materials
• Maintain organized electronic and physical filing systems
• Coordinate meetings and assist with meeting preparation and follow-up
• Take notes and track action items, deadlines, and follow-up tasks
• Assist with communication between the CEO, management, employees, vendors, and outside contacts
• Handle sensitive and confidential company information with discretion
• Perform data entry and maintain accurate company records
• Order and maintain office supplies
• Assist with general office organization and administrative needs
• Help ensure important deadlines, appointments, and follow-ups are not missed
• Assist with special projects and additional administrative duties as assigned by the CEO or management

Qualifications

• 3+ years of Executive Assistant, Office Manager, Secretary, Administrative Assistant, or similar professional office experience preferred
• Previous experience directly supporting an executive, owner, or senior-level manager strongly preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and confident phone and email etiquette
• Ability to manage multiple priorities and stay organized in a fast-paced environment
• Strong attention to detail and follow-through
• Ability to work independently and take initiative
• High level of professionalism, discretion, and confidentiality
• Comfortable communicating with executives, managers, employees, vendors, and other business contacts
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• General computer and office technology proficiency
• Dependable, punctual, and reliable

Compensation & Schedule

Pay: $22.00-$25.00 per hour, depending on experience

Schedule: Monday through Friday, 8:30 AM-4:30 PM

Employment Type: Full-Time

What We're Looking For

We are looking for someone who is more than just a receptionist. The right candidate will be a reliable and organized administrative professional who can anticipate needs, communicate effectively, follow through on assignments, and become a trusted support person for the CEO and the company.

If you have a strong background in executive assistance or office management and enjoy keeping a busy office and executive organized, we encourage you to apply.