Executive Assistant to CEO | Strategic Administrative Pro

AHMADI AUTOMOTIVE COMPANY; Sacramento (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ahmadi & Sons Automotive is seeking a proactive Secretary / Executive Administrative Assistant to support the CEO with daily admin tasks. You will manage calendars, prepare documents, and coordinate communications in a fast-paced environment.

The role requires discreet handling of confidential information, excellent organization, and professional communication. In-person, full-time position with standard business hours in Sacramento, CA.

Qualifications

• 3+ years of executive assistant/office management experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; professional phone etiquette.
• Ability to handle multiple priorities in a fast-paced environment.
• Discretion with confidential information and independent initiative.

Responsibilities

• Provide day-to-day executive and administrative support to the CEO.
• Manage calendars, appointments, meetings, and scheduling.
• Answer, screen, and direct calls; monitor emails and correspondence.
• Prepare documents, reports, and business materials; maintain filing systems.
• Coordinate meetings and take notes with action items and deadlines.
• Assist with communication between leadership, staff, vendors and contacts.
• Maintain office supplies and general organization; ensure deadlines are met.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Independent work

Discretion/confidentiality

Time management

Attention to detail

Professional phone etiquette

Tools

Microsoft Office Suite

Job description

Ahmadi & Sons Automotive is seeking a proactive Secretary / Executive Administrative Assistant to support the CEO with daily admin tasks. You will manage calendars, prepare documents, and coordinate communications in a fast-paced environment.

The role requires discreet handling of confidential information, excellent organization, and professional communication. In-person, full-time position with standard business hours in Sacramento, CA.