Secretary-Departmental

IU Health; Lafayette (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

IU Health is seeking team members for a Residency Program Administrative Support role at the West Medical Office Building-Arnett in Indiana. The position focuses on scheduling, records management, correspondence, and reporting to support resident education and accreditation processes.

The role entails managing MedHub/Amion/Cerner systems, coordinating didactics and events, and ensuring accurate documentation and timely communications with stakeholders.

Qualifications

• High School Diploma or GED required.
• 0-3 years of relevant experience; health care setting a plus.
• Requires basic proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to ensure residency program operations, including scheduling, record management, correspondence, report preparation, and maintenance of confidential information.
• Manage residency databases and systems (MedHub, Amion, Cerner, reporting platforms) ensuring accurate documentation, evaluations, schedules, and resident records.
• Coordinate resident, faculty, clinic, elective, and educational schedules and communicate changes to stakeholders.
• Prepare and distribute reports, evaluations, performance tracking data, committee materials, and accreditation documentation.
• Support CCC processes, resident assessments, quarterly reviews, and compliance tracking.
• Coordinate residency educational activities, including didactics, procedures clinics, orientation programs, and resident events.
• Plan residency events such as graduation ceremonies, wellness initiatives, retreats, and faculty/resident meetings.
• Monitor office and program supply inventories, process purchase requests, and assist with budget-related administrative activities.
• Respond to routine inquiries from residents, faculty, staff, and visitors, providing excellent customer service and directing requests as appropriate.
• Provide general office support, including mail distribution, document preparation, filing, data entry, and special project coordination.
• Collaborate with residency leadership and program staff to support resident education, accreditation requirements, and program success.

Skills

Scheduling

Record management

Correspondence

Report preparation

Confidential information

Education

High School Diploma/GED

Tools

MedHub

Amion

Cerner

Job description

Overview

We are looking for team members who are passionate about challenging and significant work for the good of every patient. We are searching for individuals who are compassionate, service with a purpose, are dedicated to supporting their team, and who seek excellence every day.

Why Join IU Health?

As Indiana’s largest and most comprehensive healthcare system, and the number 1 ranked healthcare system in Indiana, we offer:

• 401(K) retirement savings with employer match
• Tuition reimbursement
• Employee Assistance Program – Counseling at no cost to you
• Healthy Results – Participation in our team member wellness programs award points that contribute toward a biweekly financial incentive in your paycheck! The more you participate, the more you earn!

SCHEDULE

Monday-Friday 8am-5pm

WORK LOCATION

West Medical Office Building-Arnett

KEY RESPONSIBILITIES

• Provide administrative support to ensure efficient residency program operations, including scheduling, record management, correspondence, report preparation, and maintenance of confidential information.
• Manage residency databases and systems, including MedHub, Amion, Cerner, and reporting platforms, ensuring accurate documentation, evaluations, schedules, and resident records.
• Coordinate resident, faculty, clinic, elective, and educational schedules and communicate changes to stakeholders.
• Prepare and distribute reports, evaluations, performance tracking data, committee materials, and accreditation-related documentation.
• Support Clinical Competency Committee (CCC) processes, resident assessments, quarterly reviews, and compliance tracking.
• Coordinate residency educational activities, including didactics, procedure clinics, orientation programs, and resident events.
• Plan and support residency events such as graduation ceremonies, wellness initiatives, retreats, and faculty/resident meetings.
• Monitor office and program supply inventories, process purchase requests, and assist with budget-related administrative activities.
• Respond to routine inquiries from residents, faculty, staff, and visitors, providing excellent customer service and directing requests as appropriate.
• Provide general office support, including mail distribution, document preparation, filing, data entry, and special project coordination.
• Collaborate closely with residency leadership and program staff to support resident education, accreditation requirements, and overall program success.

REQUIREMENTS

• High School Diploma/GED required.
• Requires 0-3 years of relevant experience; health care setting a plus.
• Requires basic proficiency in MS office (Word, Excel, PowerPoint).