Clinical Education Coordinator

Indiana University; Indianapolis (IN); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Tuition subsidy for employees and/ or家

Comprehensive medical and dental ins.

Hybrid schedule

Paid holidays

Job summary

Indiana University is seeking an Administrative Coordinator for the Family Medicine Residency program in Indianapolis. The role supports calendar management, correspondence, reports, and meeting planning for residents and faculty.

Responsibilities include scheduling rotations, coordinating recruitment events, counseling residents on administrative issues, and maintaining confidential documentation. A high school diploma and 2+ years of related experience are required.

Qualifications

• High School Diploma or equivalent is required.
• 2 years of experience in administration, office management, or program coordination are required.
• Proficient written and verbal communication skills are essential.
• Maintains professionalism and strong time management in a fast-paced environment.

Responsibilities

• Provide administrative support to the Family Medicine Residency program, including calendars, correspondence, reports, and meeting logistics.
• Schedule rotations and clinic hours for residents and coordinate extracurricular activities.
• Counsel residents on scheduling, rotation requirements, benefits, and leave.
• Coordinate recruitment activities: events, screenings, interviews, references, orientation.
• Maintain accurate, confidential documentation and support program improvements.

Skills

Written & verbal communication

Professionalism

Time management

Quality focus

Flexibility

Dependability

Education

High School diploma or equivalent

Job description

FAMILY MEDICINE (IN-FAMM-IUINA)

The Indiana University (IU) School of Medicine Family Medicine Residency program at IU Health Primary Care Central Indianapolis seeks to train competent, compassionate family physicians who can adapt their practice to the needs of their communities. This program has a wealth of resources through the IU School of Medicine, our location in Indianapolis, and partnerships with IU Health. These resources are used to tailor educational experiences to cover the breadth of family medicine while allowing a focus on individual goals for future practice. Graduates of the Family Medicine Residency program enter a wide range of practice including hospitalists, surgical obstetrics (OB), and 100 percent outpatient work.

Residents and faculty work together to facilitate learning. Engaged faculty have a wide variety of interests, expertise, and backgrounds. Feedback from residents guides how these experiences are leveraged. Opportunities for tracks and specialty clinics within the residency encompass LGBTQ+ health, pregnancy care, chronic pain and opioid use disorder, sports medicine, global health, geriatrics, and lifestyle medicine.

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
• Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High School Diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years of experience in administration, office management, or program coordination.

Preferred

• Experience in a clinical or academic setting.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is eligible for a hybrid schedule (mix between 2 days remote and 3 days in-person work), subject to change in the future based on university policy and business needs.

Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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