Secretary

County-of-Frederick,-Va; Winchester (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Frederick County Virginia Government is seeking an entry-level Secretary to provide clerical, mathematical, and computer support to the Chief Deputy and Commissioner of Revenue. The role supports a range of administrative duties and daily operations of the Commissioner of Revenue's Office in a busy county office.

You will manage calendars, answer calls, greet the public, assist residents with filings, handle mail, process budget records in Excel, and perform basic data entry using AS400 and

Qualifications

• High school diploma or GED required.
• Entry-level clerical and computer experience preferred.
• AS400 experience or similar computer systems preferred.

Responsibilities

• Create and update calendars for staff leave, meetings, classes, and events.
• Answer telephone calls and direct inquiries to staff.
• Greet visitors and determine needed assistance.
• Assist residents with information and filings.
• Manage meeting registrations and travel logistics.
• Handle office supplies and purchasing.
• Record and track budget information in Excel; reconcile bank statements.
• Assist with budget forecasting.
• Handle mail; prepare correspondence.
• Scan documents and create Laserfiche files.
• Support taxpayers with account updates during billing seasons.
• Enter maintenance requests and follow up.

Skills

Calendar management

Telephone handling

Excel

AS400

Data entry

Education

High school diploma or GED

Tools

Laserfiche

Job description

We are looking for an entry-level Secretary to provide clerical, mathematical, and computer support to the Chief Deputy and Commissioner of Revenue. This position supports a variety of administrative duties and provides essential support for the daily operations of the Commissioner of Revenue's Office.

As a Secretary, you will:

• Create and update the Commissioner of the Revenue and Chief Deputy’s calendars of all staff scheduled leave, internal and external meetings, classes, events, etc.
• Answer telephone calls and respond to inquiries or direct them to appropriate staff.
• Greet the public (taxpayers, visitors, other County personnel, etc.) as they enter the office, determine the assistance sought, respond directly, or direct the visitor to the appropriate staff.
• Assist residents and taxpayers seeking information and submitting filings.
• Oversee listing of internal and external meetings, conferences, classes, etc. Handles all staff registrations and travel logistics for attendance.
• Manage office supply inventory by handling requests and purchasing necessary items.
• Record, update, and track all budget information for the Commissioner's expenditures using Excel.
• Reconcile bank statements and AS400 information.
• Assist with budget forecasting.
• Handle incoming and outgoing mail.
• Prepare various correspondence.
• Scan documents and create files in Laserfiche.
• Preliminarily assist taxpayers with account record updates during billing seasons.
• Enter and follow up on maintenance requests.

• Must possess a high school diploma or GED equivalent.
• Entry-level clerical and computer experience in a professional office environment is preferred.
• Skilled in computer operations (AS400 experience preferred) using various programs.

Physical Demands:

The position requires moderate physical activity, including walking, sitting for extended periods, standing, stooping, kneeling, bending, reaching, and gripping. The position requires the ability to lift and carry materials weighing up to 20 pounds.

Environmental Conditions:

Work is primarily performed in a heated, air-conditioned office; however, at times, the employee must walk outside to the US Postal Service.

The employee is not subject to adverse environmental conditions.

To learn more about Frederick County, Virginia employee benefits, please visit the following webpage: https://www.fcva.us/departments/human-resources/employee-benefits

All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The County's EEO Utilization Report is available at www.fcva.us/jobs