Secretary

Frederick County; Winchester (VA); On-site; USD 32,000 - 46,000; Full time

Job summary

Frederick County in the United States is seeking an entry-level Secretary to provide clerical, mathematical, and computer support to the Chief Deputy and Commissioner of Revenue. The role involves a wide range of administrative tasks to support the daily operations of the Commissioner of Revenue’s Office.

You will manage calendars, greet the public, assist taxpayers, handle travel logistics, maintain records, and support budget tracking using Excel and AS400 systems.

Qualifications

• Requires a high school diploma or GED.
• Entry-level clerical and computer experience in a professional office.
• AS400 experience or familiarity with computer operations is preferred.

Responsibilities

• Maintain and update calendars for staff leave, meetings, classes and events.
• Answer calls, respond to inquiries, and direct to staff.
• Greet visitors and assist or direct to appropriate staff.
• Assist residents and taxpayers with information and filings.
• Manage meeting and travel registrations and logistics.
• Oversee office supply inventory and purchasing.
• Record and track budget information using Excel.
• Reconcile bank statements and AS400 data.
• Assist with budget forecasting.
• Handle mail and prepares correspondence.
• Scan documents and create Laserfiche files.
• Input maintenance requests and follow up.

Skills

Calendar management

Customer service

Communication

Clerical tasks

Education

High school diploma or GED

Tools

AS400

Laserfiche

Excel

Job description

We are looking for an entry-level Secretary to provide clerical, mathematical, and computer support to the Chief Deputy and Commissioner of Revenue. This position supports a variety of administrative duties and provides essential support for the daily operations of the Commissioner of Revenue’s Office.As a Secretary, you will:

• Create and update the Commissioner of the Revenue and Chief Deputy’s calendars of all staff scheduled leave, internal and external meetings, classes, events, etc.
• Answer telephone calls and respond to inquiries or direct them to appropriate staff.
• Greet the public (taxpayers, visitors, other County personnel, etc.) as they enter the office, determine the assistance sought, respond directly, or direct the visitor to the appropriate staff.
• Assist residents and taxpayers seeking information and submitting filings.
• Oversee listing of internal and external meetings, conferences, classes, etc. Handles all staff registrations and travel logistics for attendance.
• Manage office supply inventory by handling requests and purchasing necessary items.
• Record, update, and track all budget information for the Commissioner's expenditures using Excel.
• Reconcile bank statements and AS400 information.
• Assist with budget forecasting.
• Handle incoming and outgoing mail.
• Prepare various correspondence.
• Scan documents and create files in Laserfiche.
• Preliminarily assist taxpayers with account record updates during billing seasons.
• Enter and follow up on maintenance requests.
• Must possess a high school diploma or GED equivalent.
• Entry-level clerical and computer experience in a professional office environment is preferred.
• Skilled in computer operations (AS400 experience preferred) using various programs.

Physical Demands: The position requires moderate physical activity, including walking, sitting for extended periods, standing, stooping, kneeling, bending, reaching, and gripping. The position requires the ability to lift and carry materials weighing up to 20 pounds.

Environmental Conditions: Work is primarily performed in a heated, air-conditioned office; however, at times, the employee must walk outside to the US Postal Service. The employee is not subject to adverse environmental conditions.

To learn more about Frederick County, Virginia employee benefits, please visit the following webpage: https://www.fcva.us/departments/human-resources/employee-benefits

All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities. Frederick County Virginia Government is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The County’s EEO Utilization Report is available at www.fcva.us/jobs