Office Manager

Atlas Prime Inc.; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Atlas Prime Inc. seeks an Office Manager for its Jacksonville, FL headquarters. This full-time role involves overseeing office operations and supporting the team to ensure smooth daily workflows.

You will handle scheduling, supplies, calendar management, and basic HR and admin tasks while maintaining a welcoming, organized workspace. Candidates should have strong organizational and communication skills, experience with Outlook and Excel, and the ability to multitask in a dynamic logistics

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2–4 years of experience in office management or administrative roles.
• Strong organizational and time management skills.

Responsibilities

• Manage office operations, including scheduling, meetings, and event planning.
• Oversee office supplies, ordering, and inventory.
• Handle administrative tasks such as filing, data entry, and document management.
• Coordinate with vendors and service providers for office needs.
• Assist in the recruitment and onboarding of new employees.
• Maintain a clean, organized, and welcoming office space.
• Support the HR team with day-to-day tasks.
• Ensure compliance with company policies and procedures.

Skills

Office management

Scheduling

Communication

Multitasking

Organization

Education

Bachelor's degree in Business Administration / related field

Tools

Microsoft Outlook

Excel

Job description

Atlas Prime Inc. seeks an Office Manager for its Jacksonville, FL headquarters. This FULL_TIME position involves managing office operations and supporting the team. The salary is negotiable.

As the Office Manager, you will be responsible for scheduling appointments, managing office supplies, and ensuring the smooth operations of the office. This role involves coordinating with team members to ensure tasks are completed efficiently. You will handle various tasks, such as maintaining the office calendar, ordering and restocking supplies, and managing the office budget. Additionally, you will be responsible for handling incoming calls, emails, and other communications, ensuring that all messages are addressed promptly and appropriately. You will also be responsible for maintaining a clean and organized office space, which includes tasks such as cleaning, organizing files, and maintaining equipment. Furthermore, you will be responsible for ensuring that all office policies and procedures are followed, and that all team members are aware of and comply with these policies. This role requires strong organizational skills, excellent communication abilities, and the ability to multitask effectively.

You'll work in a dynamic logistics and supply chain environment in Jacksonville, FL. The workplace is the company headquarters, fostering a positive work culture.

The salary for this position is negotiable, allowing for potential growth and development over time. This flexibility is designed to accommodate the candidate's skills, experience, and market conditions. In addition to the base salary, the company may offer a range of benefits, including comprehensive health insurance plans that cover medical, dental, and vision care. Retirement plans, such as a 401(k) or pension scheme, may also be available, depending on the company's specific policies and the candidate's eligibility. These benefits are subject to the company's policies and may vary based on the candidate's role and tenure.

You should have substantial experience in office management, demonstrating a proven ability to oversee daily operations, manage staff, and maintain a well-organized workspace. Strong organizational skills are a must, as you'll need to prioritize tasks, manage multiple projects, and ensure deadlines are met. Proficiency in scheduling software, such as Microsoft Outlook or Google Calendar, is essential for creating and managing schedules, setting reminders, and coordinating meetings. Excellent communication skills are crucial for interacting with staff, clients, and other departments, as well as for presenting information clearly and concisely.

Responsibilities:

• Manage office operations, including scheduling, meetings, and event planning.
• Oversee office supplies, ordering, and inventory.
• Handle administrative tasks such as filing, data entry, and document management.
• Coordinate with vendors and service providers for office needs.
• Assist in the recruitment and onboarding of new employees.
• Maintain a clean, organized, and welcoming office space.
• Support the HR team with day-to-day tasks.
• Ensure compliance with company policies and procedures.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2-4 years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Ability to multitask and prioritize tasks effectively.
• Customer service orientation and problem-solving skills.
• Knowledge of HR best practices and compliance is a plus.