Secretary

Cobalt Elite Solutions; Phoenix (AZ); In loco; USD 42.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health benefits

Retirement plans

Paid time off

Descrizione del lavoro

Cobalt Elite Solutions in Phoenix, AZ is seeking a full-time Secretary to support day-to-day operations, manage correspondence, scheduling, records, and travel arrangements in a professional, organized environment.

Qualifications include a high school diploma or equivalent and at least 2 years in an administrative role. Proficiency in Microsoft Office, excellent communication, and the ability to work under pressure are essential.

Competenze

• Requires high school diploma or equivalent.
• Minimum 2 years of experience in administrative or secretarial role.
• Proficiency with Microsoft Office Suite and calendar management.
• Strong written and verbal communication, and ability to work under pressure.

Mansioni

• Manage office operations including scheduling appointments and coordinating with team members.
• Maintain and update office records and files.
• Provide administrative support including correspondence and reports.
• Arrange travel and prepare meeting materials.
• Assist with IT-related administrative tasks and desk-side support as needed.

Conoscenze

Organizational skills

Communication skills

Attention to detail

Time management

Formazione

High school diploma or equivalent

Strumenti

MS Office

Descrizione del lavoro

Cobalt Elite Solutions, a leading IT solutions provider, is seeking a full-time Secretary in Phoenix, AZ. In this role, you'll be the backbone of our office, ensuring smooth operations and a welcoming atmosphere for our clients and team members.

Your day-to-day tasks will include managing office correspondence, such as sorting, filing, and distributing mail, as well as preparing and sending out official documents. You'll also be responsible for scheduling meetings, coordinating with department heads to set agendas, and sending out meeting invitations via email or calendar invites. Maintaining office supplies will involve ordering and restocking items like paper, pens, and other stationery, as well as ensuring that the office is clean and tidy. Additionally, you'll be responsible for greeting visitors, providing them with a comfortable workspace, and directing them to the appropriate department if needed. Answering phones will involve handling incoming calls, taking messages, and transferring calls to the relevant parties. Assisting with administrative tasks will include tasks like preparing reports, scheduling travel arrangements, and managing the office's budget. You'll also be responsible for maintaining the office's computer systems, including troubleshooting any issues and providing technical support to staff members.

You'll work closely with our team of IT professionals in a modern, open-concept office in Phoenix, AZ, where you'll have access to the latest tools and technologies. Our workplace culture is collaborative and innovative, fostering a positive and productive environment. You'll be responsible for maintaining and troubleshooting our IT infrastructure, including servers, networks, and workstations. You'll also be involved in the implementation of new technologies and systems, ensuring they meet the needs of our business. Additionally, you'll work with our team to develop and maintain our IT policies and procedures, ensuring compliance with industry standards and regulations. You'll have the opportunity to attend and present at industry conferences and events, staying up-to-date with the latest trends and best practices in the field.

The full-time position offers a competitive compensation package.

• health benefits
• retirement plans
• paid time off

The exact salary range is not specified, but the benefits package is attractive.

• Manage office operations, including scheduling appointments and coordinating with team members.
• Maintain and update office records and files.
• Provide administrative support to the team, including handling correspondence and preparing reports.
• You should have a high school diploma or equivalent, and at least 2 years of experience in an administrative or secretarial role.
• Strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite are essential.
• Excellent communication skills and the ability to work well under pressure are also required.