Secret-Cleared Executive Admin for DoD Division

Calvert Systems Engineering, Incorporated; Hampton (VA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401k

Life Insurance

Disability Insurance

FSA

PTO

Paid holidays

Employee assistance

Tuition reimbursement

Job summary

Calvert Systems Engineering, Incorporated in Hampton, VA is seeking an Executive Administrative Support professional to provide comprehensive admin and personnel support for a large division, including records management, evaluations, training coordination, and awards processing.

The role emphasizes security compliance, calendar management, front-office operations, and liaison across staff to ensure timely actions and accurate documentation.

Qualifications

• Active SECRET clearance and US citizenship.
• 4 years in admin support within USAF Headquarters Staff environment at NAF/MAJCOM or above.
• 5 years in information management supporting personnel functions and AFRIMS/ARMS.
• 6 years in USAF HQ staff with briefing and coordination experience.

Responsibilities

• Provide daily admin and personnel support for ~100 personnel, processing reports and awards.
• Manage division awards program from solicitation to announcements.
• Serve as ARMS liaison for personnel records and data integrity.
• Maintain and correct division records including duty status and position changes.
• Coordinate in/out-processing and keep division checklists updated.
• Manage division leave program and LeaveWeb administration.
• Track training completion and report to leadership.
• Assist manpower actions and Unit Manning Documents.
• Prepare status reports on manpower actions.
• Provide executive support: calendars, agendas, travel plans, and front-office operations.
• Maintain AFRIMS records management and liaise with Information Managers.
• Manage office supplies and procurement needs.
• Assist with mail distribution and security program tasks.
• Create and maintain SharePoint/Teams sites.
• Manage access badges and SIPR cafe access.
• Support event planning and coordination of organizational ceremonies.
• Analyze processes and recommend improvements.

Skills

Administrative support

Records management

Executive support

Calendar management

Front office operations

Tools

AFRIMS

ARMS

Job description

Calvert Systems Engineering, Incorporated in Hampton, VA is seeking an Executive Administrative Support professional to provide comprehensive admin and personnel support for a large division, including records management, evaluations, training coordination, and awards processing.

The role emphasizes security compliance, calendar management, front-office operations, and liaison across staff to ensure timely actions and accurate documentation.