Secret-Cleared Executive Admin & Records Specialist

LMI Consulting, LLC; Arlington (VA); On-site; USD 100,000 - 110,000; Full time

Job summary

LMI Consulting, LLC in Arlington, VA seeks a Secret-cleared Receptionist/Executive Administrative Assistant to support our federal customer. The role provides critical operations, administrative and program management support to the Directorate of Business Operations, including records management and suspense handling in CATMS.

The ideal candidate will have DoD/federal experience, strong editing and organizational skills, and be comfortable coordinating meetings, travel, and ORF oversight.

Qualifications

• Secret clearance is required.
• 5+ years of experience supporting DoD or other Federal agencies.
• DoW correspondence and records: demonstrated hands-on experience in military or federal government correspondence protocols, records management, and task management workflows.
• CATMS: proven operational proficiency with the Correspondence and Task Management System (CATMS) or closely related executive tasking system.
• Bachelor's degree is desired.

Responsibilities

• CATMS Administration: Manage all incoming and outgoing official correspondence and suspense actions utilizing CATMS; ensure tasks are assigned, tracked, and closed on schedule.
• Tasking Oversight: Monitor suspense dates and follow up with action officers to ensure timely submissions.
• Executive Support: Provide comprehensive administrative support to the Director and senior office personnel.
• Meetings & Conference Logistics: Schedule and coordinate meetings, calendar events, and logistical support; assist with space reservations and tech setup.
• Records Management: Implement DoW records management policies; route and review critical documents with rigorous quality control and compliance.
• Travel Coordination: Arrange travel and travel orders in accordance with JTR.

Skills

Security clearance

DoD/federal experience

Executive support

Records management

Education

Bachelor's degree

Tools

CATMS

Joint Travel Regulations (JTR)

Defense Travel System

SharePoint

Microsoft Office Suite

Job description

LMI Consulting, LLC in Arlington, VA seeks a Secret-cleared Receptionist/Executive Administrative Assistant to support our federal customer. The role provides critical operations, administrative and program management support to the Directorate of Business Operations, including records management and suspense handling in CATMS.

The ideal candidate will have DoD/federal experience, strong editing and organizational skills, and be comfortable coordinating meetings, travel, and ORF oversight.