Secret-Clearance Event Coordinator: Logistics Support

Jobtailor; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in Washington, DC is seeking an experienced Event Coordinator to support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.

Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events, ensuring timelines are met and all documentation is maintained.

Qualifications

• Bachelor’s degree and three to five years of directly related experience.
• Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
• Experience coordinating event materials, signage, and on-site logistics.
• Experience maintaining timelines and day-of-event documentation.
• Experience supporting agenda development and attendee communications.
• Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
• Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail.
• Ability to provide day-of-event support, including registration, set-up, and troubleshooting.
• Ability to obtain a Secret Clearance.

Responsibilities

• Support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.
• Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.
• Proactively manage calendar, notes, and documentation; coordinate with internal and external stakeholders.
• Support on-site logistics, including registration, setup, and troubleshooting to ensure smooth event flow.

Skills

Event logistics coordination

Agenda development

Calendar management

Note taking

Stakeholder communication

Multi-tasking

Attention to detail

Communication

Education

Bachelor’s degree with 3–5 years experience

Tools

Teams

SharePoint

Job description

Jobtailor in Washington, DC is seeking an experienced Event Coordinator to support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.

Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events, ensuring timelines are met and all documentation is maintained.