Event Coordinator

Jobtailor

Washington (District of Columbia)

On-site

USD 60,000 - 90,000

Full time

14 days+

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Job summary

Jobtailor in Washington, DC is seeking an experienced Event Coordinator to support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.

Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events, ensuring timelines are met and all documentation is maintained.

Qualifications

Bachelor’s degree and three to five years of directly related experience.
Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
Experience coordinating event materials, signage, and on-site logistics.
Experience maintaining timelines and day-of-event documentation.
Experience supporting agenda development and attendee communications.
Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail.
Ability to provide day-of-event support, including registration, set-up, and troubleshooting.
Ability to obtain a Secret Clearance.

Responsibilities

Support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.
Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.
Proactively manage calendar, notes, and documentation; coordinate with internal and external stakeholders.
Support on-site logistics, including registration, setup, and troubleshooting to ensure smooth event flow.

Skills

Event logistics coordination

Agenda development

Calendar management

Note taking

Stakeholder communication

Multi-tasking

Attention to detail

Communication

Education

Bachelor’s degree with 3–5 years experience

Tools

Teams

SharePoint

Job description

Support planning and logistics for roundtables, coordinating speakers, materials, educational and outreach materials, and event branding to ensure seamless execution.

Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.

Requirements

Bachelor’s degree and three to five years of directly related experience
Experience supporting logistics and coordination for meetings and events, including calendar management and note taking.
Experience coordinating event materials, signage, and on-site logistics
Experience maintaining timelines and day-of-event documentation
Experience supporting agenda development and attendee communications.
Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail
Ability to provide day-of-event support, including registration, set-up, and troubleshooting
Ability to obtain a Secret Clearance

Additional Preferred Qualifications

Experience working with government or large organizational clients
Experience using event coordination tools (e.g., Teams, SharePoint)
Ability to assist with event communications, presentations, and follow-up documentation
Interest in learning event design, creative direction, or audience engagement strategies.

Core Competencies

Demonstrates expertise in event logistics and coordination, including agenda development, stakeholder communication, and on-site support. Proficient in managing multiple priorities and maintaining attention to detail under tight deadlines.

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