Administrative Coordinator – Scheduling, Travel & Compliance

Jobtailor; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Washington, DC seeks an experienced office administrator to provide operational and administrative support to a busy government office. You will manage calendars, coordinate travel, prepare documents, and maintain electronic records in compliance with agency standards.

The role requires an active Secret clearance, strong customer service, multitasking, and proficiency with E2 Solutions, ReserveIT, WEB TATEL, MyServices and SMART System.

Qualifications

• High School Diploma or a two-year college degree with significant office management experience.
• Active Secret clearance is required.
• Experience supporting an office/division of 20+ staff.
• Knowledge of establishing travel arrangements via E2 Systems.
• Ability to pass a background check; strong customer service and multitasking.

Responsibilities

• Provide operational and administrative support to employees.
• Answer telephone calls and manage visitors.
• Manage calendars for multiple Office Directors; resolve scheduling conflicts.
• Set up appointments and reserve conference rooms via ReserveIT.
• Manage files and records; prepare for archiving or disposal per records schedule.
• Prepare and route documents; ensure clearance and formatting per standards.
• Prepare travel orders and travel arrangements in E2 Solutions.
• Draft country clearance requests and maintain SharePoint pages as needed.
• Record meeting minutes and prepare briefing materials.

Skills

Customer service

Calendar management

Multitasking

Discretion with sensitive information

Communication skills

Education

High School Diploma

Two-year college degree in Office Management or related field

Tools

E2 Solutions

ReserveIT

WEB TATEL

MyServices

SMART System

Job description

Jobtailor in Washington, DC seeks an experienced office administrator to provide operational and administrative support to a busy government office. You will manage calendars, coordinate travel, prepare documents, and maintain electronic records in compliance with agency standards.

The role requires an active Secret clearance, strong customer service, multitasking, and proficiency with E2 Solutions, ReserveIT, WEB TATEL, MyServices and SMART System.