Seattle Onsite Office Services Coordinator

CBRE; Seattle (WA); On-site; USD 25,000 - 37,000; Full time

Job summary

CBRE Local Office Services is seeking an Office Services Coordinator to provide administrative support to a small team in Seattle, onsite. You will assist with hospitality, scheduling, mail handling, and basic facilities coordination as part of the Office Operations function.

You’ll maintain client-ready spaces, manage supplies, respond to inquiries, and support maintenance requests under defined procedures.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Education

High School Diploma or GED

Job description

CBRE Local Office Services is seeking an Office Services Coordinator to provide administrative support to a small team in Seattle, onsite. You will assist with hospitality, scheduling, mail handling, and basic facilities coordination as part of the Office Operations function.

You’ll maintain client-ready spaces, manage supplies, respond to inquiries, and support maintenance requests under defined procedures.