Office Svcs Coordinator

CBRE Group, Inc.; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

CBRE Group, Inc. in Tampa, FL seeks an Office Services Coordinator to provide administrative support to a small team, handling scheduling, mail, calls, and general office operations.

You will coordinate on-site meetings, manage supplies, assist with reports, and follow established procedures under supervision to ensure a smooth office environment.

Qualifications

• Provide administrative support to a small team or department.
• Coordinate scheduling for on-site meetings and conferencing spaces.
• Receive, direct, and route calls and visitors; manage mail flow.

Responsibilities

• Assist concierge with hospitality and maintain a client-ready office.
• Order office supplies and manage inventories; troubleshoot missed deliveries.
• Coordinate building and equipment maintenance services; draft reports and memos.

Skills

Administrative support

Scheduling meetings

Office reception

Communication

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.