Office Services Coordinator - Hospitality & Admin Support

CBRE Group, Inc.; Boston, Northern (MA, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

CBRE Group, Inc. is seeking an Office Services Coordinator to provide essential administrative support to a small team within Office Operations. You will help maintain a client-ready environment and coordinate on-site activities.

Responsibilities include scheduling meetings, coordinating catering, handling calls and mail, managing supplies, and drafting basic reports under supervision. The role emphasizes organized, reliable execution of defined tasks in a professional setting.

Qualifications

• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for simple calculations such as percentages and discounts.

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering needs.
• Receive and direct incoming calls and visitors; route, sort, and distribute mail.
• Order office supplies and other common-use items; maintain inventories and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; respond to inquiries and handle client, coworker, and supervisor feedback.
• Follow established procedures and exercise limited discretion under supervision.
• Deliver output by following defined procedures and processes under close guidance.

Skills

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Group, Inc. is seeking an Office Services Coordinator to provide essential administrative support to a small team within Office Operations. You will help maintain a client-ready environment and coordinate on-site activities.

Responsibilities include scheduling meetings, coordinating catering, handling calls and mail, managing supplies, and drafting basic reports under supervision. The role emphasizes organized, reliable execution of defined tasks in a professional setting.