Seasonal Part-Time Admin Assistant: Show & Exhibitor Support

ShowSpan, Inc.; Grand Rapids (MI); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Part-time schedule 10am-5pm (Mon, Wed,

Seasonal position through March 31, 7

Job summary

ShowSpan, Inc. is seeking a part-time seasonal Administrative Assistant reporting to the Administrative Director. The role involves extensive phone work and administrative support in a fast-paced seasonal office environment.

The ideal candidate is customer-service oriented, professional, organized, punctual, flexible, a team player, personable, and thrives in a productive team setting. Proficiency in Windows, Microsoft 365, and website editing is required; CRM experience is a plus.

Qualifications

• Customer service experience and professional demeanor.
• Proficiency with Windows and Microsoft 365 applications (Outlook, Teams, Word, Excel).
• Familiarity with website editing and CRM systems is a plus.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Provides secondary phone coverage and directs calls when receptionist is unavailable.
• Maintains online exhibitor kit, troubleshoots issues and shares access information.
• Sends email/phone reminders to exhibitors to create accounts and meet deadlines.
• Collects and assists exhibitors with securing proof of general liability insurance.
• Provides administrative and event support, including credentials and paperwork transition.
• Answers exhibitor questions and assists patrons during shows.
• Performs additional responsibilities as needed.

Skills

Customer service

Interpersonal skills

Project management

Office experience

Windows proficiency

Microsoft 365

CRM familiarity

Tools

Website editing

CRM systems

Job description

ShowSpan, Inc. is seeking a part-time seasonal Administrative Assistant reporting to the Administrative Director. The role involves extensive phone work and administrative support in a fast-paced seasonal office environment.

The ideal candidate is customer-service oriented, professional, organized, punctual, flexible, a team player, personable, and thrives in a productive team setting. Proficiency in Windows, Microsoft 365, and website editing is required; CRM experience is a plus.