Seasonal Part-Time Admin Assistant: Event Support

Studio C; Grand Rapids (MI); On-site; USD 17,000 - 28,000; Part time

Benefits offered by this job

Free Movies

Discounted Food & Beverage

Flexible schedule

Seasonal through March 31, 2027

Job summary

ShowSpan is seeking a part-time seasonal Administrative Assistant to support a fast-paced office. The role involves extensive phone work, calendar management, and general administrative duties for exhibitors and staff.

The ideal candidate will have customer service experience, proficiency with Windows and Office 365, and basic website editing. Schedule: Mon, Wed & Fri 10am–5pm, with potential extra hours during show weeks, through March 31, 2027.

Equal Opportunity Employer.

Qualifications

• Prior experience in customer service and administrative support.
• Proficient with Office 365 (Outlook/Word/Excel) and CRM experience.
• Ability to manage deadlines and work well under pressure.

Responsibilities

• Provide secondary phone coverage and direct calls when needed.
• Support and maintain online exhibitor kit; assist with mailings and access info.
• Handle email and phone reminders to exhibitors to meet deadlines.
• Assist exhibitors with securing proof of general liability insurance.
• Provide general administrative and event execution support.
• Answer exhibitor questions with knowledge of shows.

Skills

Customer service

Interpersonal skills

Project management

Office experience

Windows proficiency

Microsoft 365

Website editing

CRM experience

Tools

CRM system

Website editing tools

Job description

ShowSpan is seeking a part-time seasonal Administrative Assistant to support a fast-paced office. The role involves extensive phone work, calendar management, and general administrative duties for exhibitors and staff.

The ideal candidate will have customer service experience, proficiency with Windows and Office 365, and basic website editing. Schedule: Mon, Wed & Fri 10am–5pm, with potential extra hours during show weeks, through March 31, 2027.

Equal Opportunity Employer.