Seasonal Events Admin Assistant | Stock Show Support

The-Western-Stock-Show-Association; Denver (CO); On-site; USD 34,000 - 41,000; Full time

Job summary

National Western Stock Show seeks a detail-oriented Events Administrative Assistant to support the VP of Agriculture & Event Experience and the Senior Director of Event Sales. This role handles emails, calendars, invoicing, and internal operations in a fast-paced team environment.

The position is seasonal and on-site in Denver, requiring coordination of events from planning to execution, and collaboration with vendors, staff, and campus partners during Stock Show.

Qualifications

• High School Diploma/GED required.
• 2–4 years of administrative or office support experience.
• Experience supporting senior leadership preferred.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and CRM/database systems.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Customer-service mindset with a positive, team-oriented attitude.

Responsibilities

• Provide administrative support to VP of Agriculture & Event Experience and Senior Director of Event Sales.
• Answer and direct incoming calls; manage emails and calendars.
• Greet staff, guests, vendors, and partners professionally.
• Process invoices and manage purchase orders.
• Coordinate client meetings, site walk-throughs, and pre-event details.
• Coordinate event setup, deposits, insurance, and permitting; track quotes.

Skills

High-level organization

Administrative support

Senior leadership support

Time management

Attention to detail

Microsoft Office

CRM/database systems

Written and verbal communication

Discretion with confidential info

Customer-service mindset

Education

High School Diploma/GED

Tools

Microsoft Office

CRM/database systems

Job description

National Western Stock Show seeks a detail-oriented Events Administrative Assistant to support the VP of Agriculture & Event Experience and the Senior Director of Event Sales. This role handles emails, calendars, invoicing, and internal operations in a fast-paced team environment.

The position is seasonal and on-site in Denver, requiring coordination of events from planning to execution, and collaboration with vendors, staff, and campus partners during Stock Show.