Seasonal Bilingual Administrative Assistant (On-site)

Popular; San Juan (PR); On-site; USD 25,000 - 42,000; Part time

Job summary

Popular in San Juan, Puerto Rico is seeking an Administrative Assistant (Seasonal) to support daily operations, manage correspondence, coordinate meetings, and help ensure smooth workflow on site.

The ideal candidate holds a Bachelor's in Business Administration, has two years in admin roles, and is fluent in English and Spanish. Proficient in MS Office 365, ready to work Monday–Friday, 8am–5pm, with attention to detail.

Qualifications

• Bachelor's Degree in Business Administration.
• Two years in administrative support roles and customer service.
• Bilingual English and Spanish with written and verbal communication skills.
• Proficient in MS Office 365 including Outlook, Excel, Word, Teams, SharePoint.
• Ability to work under pressure and meet deadlines.
• Strong data handling and organizational skills.

Responsibilities

• Provide general administrative support including mailing, scanning, and data entry.
• Compile data and type statistical reports, presentations and proposals.
• Coordinate and arrange meetings, prepare agendas, reserve facilities, and record minutes.
• Process reimbursements and payments, and generate invoices.
• Arrange complex travel plans and compile travel documents.
• Maintain databases and spreadsheets.
• Ensure compliance with procedures and company policies.
• Track vendor contracts and maintain related documents.

Skills

Interpersonal skills

Teamwork

English and Spanish communication

Attention to detail

Time management

Education

Bachelor's Degree in Business Administration

Tools

MS Office 365

Outlook

Excel

Word

Teams

SharePoint

Job description

Popular in San Juan, Puerto Rico is seeking an Administrative Assistant (Seasonal) to support daily operations, manage correspondence, coordinate meetings, and help ensure smooth workflow on site.

The ideal candidate holds a Bachelor's in Business Administration, has two years in admin roles, and is fluent in English and Spanish. Proficient in MS Office 365, ready to work Monday–Friday, 8am–5pm, with attention to detail.