School Office Substitute Secretary — Immediate Start

Dunlap School District #323; United States; On-site; USD 19,000 - 28,000; Full time

Job summary

Dunlap School District #323 seeks a substitute secretary for Hickory Grove Elementary School to support daily office operations. The role greets visitors, handles calls, and maintains student records with discretion. Proficiency in standard office software and clear communication with staff, students, and parents are essential. Compensation is $17/hr and ASAP start.

The position covers when needed and contributes to a well-organized, responsive school office.

Qualifications

• Strong typing and clerical skills.
• Ability to communicate clearly with staff, students and parents.
• Proven ability to handle confidential information discreetly.
• Experience with school software systems is a plus.

Responsibilities

• Greets visitors and enforces security procedures.
• Answers the telephone in a professional manner.
• Communicates with teachers, staff, parents and community members.
• Keeps the principal informed of calls, visitors, messages and events.
• Tracks attendance using PowerSchool.
• Assists with substitutes via AESOP.
• Maintains supplies and office equipment.
• Maintains and updates student records and registrations.
• Maintains confidentiality of all information.
• Handles minor accidents/illness per school policies.
• Dispenses medication per policy.
• Project a positive image of the office and building.
• Demonstrates strong organizational skills and attention to detail.
• Proficient in typing, filing, copying and clerical tasks.
• Proficient in Word, Excel, email and internet usage.
• Excellent interpersonal communication with staff, students and public.
• Interact positively with children.

Skills

Excellent communication

Organizational skills

Discretion & confidentiality

Tools

Microsoft Word

Microsoft Excel

Job description

Dunlap School District #323 seeks a substitute secretary for Hickory Grove Elementary School to support daily office operations. The role greets visitors, handles calls, and maintains student records with discretion. Proficiency in standard office software and clear communication with staff, students, and parents are essential. Compensation is $17/hr and ASAP start.

The position covers when needed and contributes to a well-organized, responsive school office.