Substitute Secretary

Southwest-Licking-Local-School-District; Summit Station (OH); On-site; USD 24,796 - 27,552; Part time

Job summary

Southwest Licking Schools District Office is seeking a Substitute Secretary to provide essential administrative support across school operations. The role focuses on front-desk handling, communications, scheduling, and facilitating smooth daily activities.

Location varies by need; pay is $18.16 per hour. Ideal candidates hold a high school diploma, experience in office settings, and proficiency with Google Suite and common software; strong organizational and communication skills are required.

Qualifications

• High school diploma or equivalent required; additional office administration training is a plus.
• Experience in administrative or secretarial roles, preferably in an educational setting.
• Proficiency with Google Suite and standard office software; strong organizational skills.

Responsibilities

• Provide administrative support to ensure smooth operation of the school building.
• Assist students and parents; direct inquiries to appropriate resources.
• Process attendance and visitor logs; maintain accurate records.
• Enforce safety procedures and address conduct appropriately; report issues.
• Maintain confidentiality and protect student data.

Skills

Office software proficiency

Google Suite

Organizational skills

Multitasking

Interpersonal communication

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Email programs

Job description

• Position Type: Secretarial/Clerical/ Substitute Secretary
• Date Posted: 7/6/2026
• Location: Southwest Licking Schools District Office
• Date Available: Ongoing
• Closing Date: Ongoing

Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment.

Location varies based on need.

Pay: $18.16/hour

Key Responsibilities

1. Administrative Support

• Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner.
• Manage incoming and outgoing communications, including internal and external phone calls.
• Schedule appointments, meetings, and conferences as directed by school administrators.

2. Student and Parent Support

• Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources.
• Assist in the distribution of important school-related information and forms to students and parents.

3. Records Management

• As needed, prepare and update visitor logs.
• As needed, prepare and update attendance reports.

4. Safety and Conduct

• Maintains high standards for appropriate conduct.
• Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly)
• Follows safety procedures.

5. Confidentiality

• Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an administrative or secretarial role, preferably in an educational setting.
• Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills
• Attention to detail and a commitment to maintaining accuracy in record-keeping.
• Ability to work collaboratively with students, staff, parents, and the community.
• Flexibility and adaptability to work in a variety of situations.
• Maintains a record free of criminal violations that would prohibit public school employment.