Substitute Secretary (3733)

Dunlap School District #323; United States; On-site; USD 19,000 - 28,000; Full time

Job summary

Dunlap School District #323 seeks a substitute secretary for Hickory Grove Elementary School to support daily office operations. The role greets visitors, handles calls, and maintains student records with discretion. Proficiency in standard office software and clear communication with staff, students, and parents are essential. Compensation is $17/hr and ASAP start.

The position covers when needed and contributes to a well-organized, responsive school office.

Qualifications

• Strong typing and clerical skills.
• Ability to communicate clearly with staff, students and parents.
• Proven ability to handle confidential information discreetly.
• Experience with school software systems is a plus.

Responsibilities

• Greets visitors and enforces security procedures.
• Answers the telephone in a professional manner.
• Communicates with teachers, staff, parents and community members.
• Keeps the principal informed of calls, visitors, messages and events.
• Tracks attendance using PowerSchool.
• Assists with substitutes via AESOP.
• Maintains supplies and office equipment.
• Maintains and updates student records and registrations.
• Maintains confidentiality of all information.
• Handles minor accidents/illness per school policies.
• Dispenses medication per policy.
• Project a positive image of the office and building.
• Demonstrates strong organizational skills and attention to detail.
• Proficient in typing, filing, copying and clerical tasks.
• Proficient in Word, Excel, email and internet usage.
• Excellent interpersonal communication with staff, students and public.
• Interact positively with children.

Skills

Excellent communication

Organizational skills

Discretion & confidentiality

Tools

Microsoft Word

Microsoft Excel

Job description

• Date Posted: 10/9/2026


• Location: Hickory Grove Elementary School


• Date Available: ASAP

This position fills in for a regular secretary at any one of our schools when needed. $17/hr

Essential Functions may include:

• Greets all visitors with courtesy, making sure that security procedures are consistently followed


• Answers the telephone in a professional courteous manner


• Communicates effectively with teachers, staff, parents, and community members


• Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school


• Tracks daily, monthly, yearly attendance through PowerSchool


• Assists with employee absence creation and substitute placements through AESOP program


• Ensures needed supplies are available and office equipment is in working order


• Maintains and updates all student records as required


• Manages student registration process


• Maintains strict confidentiality of all office, school, and personnel information


• Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies


• Dispenses medication to students in accordance with school policies


• Presents a positive image to the office and the building as a whole


• Excellent organizational skills with strong attention to detail


• Proficient in typing, filing, copying and other clerical functions


• Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel


• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public


• Ability to interact with children in a positive and nurturing manner

Postings current as of 10/11/2026 3:07:28 AM CST.