Substitute Secretary

Young World Physical Education; Pataskala (OH); On-site; USD 24,796 - 30,307; Full time

Job summary

Youth-focused organization, Young World Physical Education, seeks a Substitute Secretary to provide essential front-office support in a school setting. You will greet visitors, manage correspondence, and assist with scheduling under the direction of school administrators.

Responsibilities include handling records, logs, and attendance, while maintaining confidentiality and safety standards. Strong organizational and communication skills are required for success.

Qualifications

• High school diploma or equivalent required; office admin training is a plus.
• Experience in administrative or secretarial role, preferably in education.
• Proficient with Google suite and office software (word processing, spreadsheets, email).
• Strong organizational and multitasking abilities; attention to detail.

Responsibilities

• Provide administrative support to ensure smooth school operations.
• Manage communications and direct inquiries to appropriate resources.
• Schedule appointments and meetings for administrators.
• Maintain visitor logs and attendance reports as needed.
• Assist in safety and confidentiality compliance.

Skills

Organizational skills

Multitasking

Interpersonal communication

Attention to detail

Collaborative teamwork

Flexibility/adaptability

Education

High school diploma or equivalent

Office administration training (plus)

Tools

Google Workspace

Microsoft Office

Job description

Substitute Secretary

Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment.

Location varies based on need.

Pay: $18.16/hour

Key Responsibilities

1. Administrative Support

• Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner.
• Manage incoming and outgoing communications, including internal and external phone calls.
• Schedule appointments, meetings, and conferences as directed by school administrators.

2. Student and Parent Support

• Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources.
• Assist in the distribution of important school-related information and forms to students and parents.

3. Records Management

• As needed, prepare and update visitor logs.
• As needed, prepare and update attendance reports.

4. Safety and Risk Management

• Helps supervisors manage risks.
• Maintains high standards for appropriate conduct.
• Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly)
• Follows safety procedures.

5. Confidentiality

• Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an administrative or secretarial role, preferably in an educational setting.
• Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Attention to detail and a commitment to maintaining accuracy in record-keeping.
• Ability to work collaboratively with students, staff, parents, and the community.
• Flexibility and adaptability to work in a variety of situations.
• Maintains a record free of criminal violations that would prohibit public school employment.

Position Type: Full-time

Job Categories:

• Substitute > Substitute
• Support Staff > Secretary

Job Details

Job ID: 5817132

Application Deadline: Posted until filled

Posted: Jul 06, 2026 7:05 PM (UTC)

Contact Information

• Tonya Sherburne, Director of Human Resources
• 927-A South St
• Pataskala, Ohio 43062
• Phone: [phone]
• Email: [e-mail]