School Office Secretary & Senior Clerk Typist

Gardner Elementary School; Gardner (MA); On-site; USD 26,000 - 36,000; Full time

Job summary

Gardner Elementary School in Gardner, MA is seeking a School Secretary/Senior Clerk Typist to serve as the initial contact in a busy elementary office. You will manage attendance, student records, and front-desk duties with a focus on accuracy and courtesy.

Responsibilities include organizing reports, registering new students, updating records, assisting with budget paperwork, and coordinating school events. Strong secretarial and computer skills are essential.

Qualifications

• Associates Degree preferred, High School Diploma required.
• Experience working in an educational setting preferred.
• Working knowledge of computers (Microsoft Word, Excel and software programs such as Rediker specifically designed for schools).
• Secretarial skills including typing, filing, and answering the phone; the ability to handle multiple tasks simultaneously and to work with direct and indirect supervision; excellent organizational skills.
• Excellent interpersonal skills – being able to deal with students, parents, staff and the public in an amiable and courteous manner.

Responsibilities

• Being the initial point of contact in a busy elementary office; greeting students, parents, staff, community members, etc.
• Organizing attendance and other reports.
• Registering all new students, sending for their school records and keeping all student information up-to-date at all times.
• Withdrawing students, being sure they have all the proper paperwork and all student information is updated.
• Preparing for the new school year for students and teachers (i.e., bus lists, homeroom lists, distributing materials, lunch forms, etc.).
• Providing and/or designing forms when needed (i.e., attendance forms, late slips, progress reports, etc.) for efficiency and accuracy.
• Keeping all records current and up-to-date by changing student data in the database when necessary.
• Assisting principal with necessary forms, record keeping and paperwork to organize yearly budget.
• Completing all ordering of supplies, software, books, etc. for the start of the school year and throughout the school year as necessary.
• Helping organize school events (i.e., graduation, staff trainings, etc.)
• All other duties as assigned by the School Principal.

Skills

Secretarial skills

Interpersonal skills

Multitasking

Computer literacy

Bilingual (preferred)

Education

Associate degree preferred

High school diploma required

Tools

Microsoft Word

Excel

Rediker school software

Job description

Gardner Elementary School in Gardner, MA is seeking a School Secretary/Senior Clerk Typist to serve as the initial contact in a busy elementary office. You will manage attendance, student records, and front-desk duties with a focus on accuracy and courtesy.

Responsibilities include organizing reports, registering new students, updating records, assisting with budget paperwork, and coordinating school events. Strong secretarial and computer skills are essential.