Front Desk School Secretary & Admin Coordinator

Van Wert Works; Van Wert, Northern (OH, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

St. Mary of the Assumption Catholic School in Van Wert, OH is seeking a highly organized School Secretary to serve as a welcoming, professional presence for students, families, faculty, staff, parish, and visitors.

The Secretary will manage attendance, records, communications, calendar, and daily operations with discretion and confidentiality, supporting the principal and teachers while maintaining a faith-centered, student-focused environment.

Qualifications

• Experience in administrative or secretarial settings preferred.
• Experience with children and families is preferred.
• Strong computer skills, including email and word processing.
• Ability to manage multiple tasks with accuracy and confidentiality.
• Excellent written and verbal communication skills.
• Ability to work independently and exercise good judgment.
• No teaching license or state certification required.

Responsibilities

• Serve as primary receptionist for students, families, staff, and visitors.
• Answer calls, emails, and other correspondence professionally.
• Greet visitors and assist with questions and needs.
• Maintain accurate student attendance, enrollment, and health records.
• Assist with arrival, dismissal, absences, tardiness, and early dismissals.
• Maintain school calendar and schedule meetings and events.
• Prepare correspondence, forms, notices, newsletters, and reports.
• Assist principal and faculty with administrative tasks.
• Maintain organized files and records.
• Assist with purchasing, supply orders, and invoices.
• Coordinate school events and fundraisers.
• Maintain student medical information and respond to health needs.
• Maintain confidentiality of school matters.
• Support diocesan policies and cooperative work with parish.

Skills

Administrative skills

Communication skills

Confidentiality

Tech proficiency

Tools

Microsoft Office

Digital records

Job description

St. Mary of the Assumption Catholic School in Van Wert, OH is seeking a highly organized School Secretary to serve as a welcoming, professional presence for students, families, faculty, staff, parish, and visitors.

The Secretary will manage attendance, records, communications, calendar, and daily operations with discretion and confidentiality, supporting the principal and teachers while maintaining a faith-centered, student-focused environment.