Manager - Office

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 45,000 - 58,000; Full time

Job summary

Bishop DuBourg High School, part of the Archdiocese of St. Louis Catholic Education and Formation, is seeking an organized Office Manager to support daily school operations and serve as the front-line contact for students, families, faculty, staff, and visitors.

This full-time role oversees front office activities, supports school leadership, and ensures efficient administration while upholding the values of Catholic education.

Qualifications

• High school diploma required; further degrees preferred.
• At least two years of admin/office management or customer service experience.
• Experience in school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills; attention to detail.

Responsibilities

• Manage daily operations of the school's main office and be the primary contact for visitors, parents, students, and staff.
• Answer and direct calls and inquiries professionally.
• Maintain student records and attendance in accordance with policy and confidentiality.
• Provide administrative support to school leadership.
• Coordinate communications, newsletters, and mail distribution.
• Assist with scheduling meetings, events, and facility use.

Skills

Office Admin

Customer Service

Communication

Time Management

Microsoft Office

Education

High school diploma

Associate/Bachelor's degree preferred

Job description

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The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

Bishop DuBourg High School, a coeducational Catholic high school dedicated to empowering young people to reach their full potential, is seeking a highly organized, personable, and detail-oriented Office Manager to support the daily operations of the school. This full-time position serves as a key point of contact for students, families, faculty, staff, and visitors while ensuring the efficient functioning of the school's administrative office.The Office Manager oversees front office operations and provides administrative support to school leadership, faculty, students, and families. The ideal candidate is a proactive professional with excellent communication, organizational, and customer service skills who is committed to supporting the mission of Catholic education.

Job Responsibilities

• Manage the daily operations of the school's main office and serve as the primary point of contact for visitors, parents, students, and staff.
• Answer and direct phone calls, emails, and inquiries in a professional and courteous manner.
• Maintain student records, attendance records, and other administrative files in accordance with school policies and confidentiality requirements.
• Provide administrative support to the President, Principal, and other school leaders as needed.
• Coordinate office communications, correspondence, newsletters, and mail distribution.
• Assist with scheduling meetings, appointments, school events, and facility use requests.
• Manage office supplies and coordinate purchasing and inventory needs.
• Process forms, reports, and other school-related documentation accurately and efficiently.
• Support student registration, enrollment, and withdrawal processes.
• Coordinate substitute teacher needs and maintain related records, as applicable.
• Assist with tuition, fee collection, and other financial office functions as directed.
• Maintain confidentiality of sensitive student, employee, and school information.
• Foster a welcoming and professional environment for all members of the school community.
• Support and uphold the mission, values, and teachings of Catholic education.

Job Requirements

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of two years of administrative, office management, or customer service experience preferred.
• Previous experience in a school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other office technology systems.
• Ability to work independently while collaborating effectively with faculty, staff, students, and families.
• Strong attention to detail and commitment to accuracy.
• Ability to handle sensitive information with discretion and professionalism.
• Support for the mission and values of Catholic education.

The Archdiocese of St. Louis Catholic Education and Formationis an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.