School Office Secretary & Receptionist

Mt Diablo High; Concord (CA); On-site; USD 31,000 - 39,000; Full time

Job summary

Mt. Diablo High School is seeking a Secretary to provide essential clerical support. Under supervision you will transcribe notes, prepare reports, manage files, and handle reception duties for the school office in accordance with district procedures.

Requirements include two years of office experience and strong knowledge of filing, records, and basic accounting. The role is full‑time, with hours Monday through Friday and a daily eight‑hour shift.

Qualifications

• Two years of responsible office experience.
• Some positions may require one year of stenographic experience or an equivalent combination of training and experience.
• Good knowledge of office practices and procedures and standard office machines and equipment.
• Good knowledge of letter procedures, forms and terminology.
• Some knowledge of basic accounting procedures.
• Some knowledge of supervisory principles and techniques.

Responsibilities

• Takes and transcribes correspondence, memoranda, reports and minutes of meetings from oral or machine dictation, rough drafts, or instruction.
• Performs a variety of clerical work related to the function to which assigned including use of a typewriter, computer terminal and other standard office equipment.
• Compiles and types a variety of documents, technical and statistical reports, budgets and other materials where knowledge of format and presentation is necessary.
• Answers correspondence independently.
• Reviews and checks documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.

Skills

Dictation & transcribing

Reception & customer service

Office equipment handling

Record keeping

Public communication

Tools

Typewriter

Computer terminal

Job description

Mt. Diablo High School is seeking a Secretary to provide essential clerical support. Under supervision you will transcribe notes, prepare reports, manage files, and handle reception duties for the school office in accordance with district procedures.

Requirements include two years of office experience and strong knowledge of filing, records, and basic accounting. The role is full‑time, with hours Monday through Friday and a daily eight‑hour shift.