School Office Coordinator & Front Desk Lead

Diocese of San Jose; Mountain View (CA); On-site; USD 29,000 - 69,000; Full time

Job summary

Diocese of San Jose is seeking an administrative assistant to support the School Office and the Principal. The role includes clerical tasks, attendance records, data entry, maintaining communications, calendars, website updates, and coordinating with vendors and families to ensure smooth operations.

Requirements include a high school diploma (some college preferred), clerical experience, strong organizational and customer service skills, English proficiency, and willingness to work evenings or

Qualifications

• Excellent written and oral communication with all school stakeholders.
• English proficiency required; bilingual preferred.
• Proficient with Word, Excel, PowerPoint and Google apps.
• Experience with school information systems (SIS).
• Working knowledge of Workday or willingness to learn.

Responsibilities

• Provide administrative and clerical support to the Principal and Teachers.
• Record student and staff attendance; perform data-entry tasks.
• Maintain school communications, calendars, website and social media.
• Answer inquiries from students, parents, staff and the public.
• Coordinate with vendors and community organizations.
• Process enrollment materials and data input for students.

Skills

Organizational skills

Customer service

Flexibility

Communication

Stress management

Interpersonal skills

Discretion

Education

High school diploma

Clerical experience

Public school experience

Training for duties

Tools

Word processing

Email apps

Presentations

SIS familiarity

Workday familiarity

Job description

Diocese of San Jose is seeking an administrative assistant to support the School Office and the Principal. The role includes clerical tasks, attendance records, data entry, maintaining communications, calendars, website updates, and coordinating with vendors and families to ensure smooth operations.

Requirements include a high school diploma (some college preferred), clerical experience, strong organizational and customer service skills, English proficiency, and willingness to work evenings or