Substitute Attendance Secretary

Applitrack; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

The Marion Independent School District is seeking an Attendance Secretary to support the smooth operation of the school office and maximize educational opportunities for students. This role reports to the Building Principal and serves as the receptionist for the principal, guidance staff, and activities director.

Responsibilities include maintaining student records, attendance, registrations, filing, typing, and managing office supplies, inquiries, and visitor logs.

Qualifications

• Previous clerical experience preferred.
• OSHA certificate required.

Responsibilities

• Act as receptionist for the Principal, Associate Principal, Guidance Counselor, and Activities Director performing any duty delegated by any of them.
• Supports maintaining student records: Cumulative folders, permanent records, daily attendance, aggregate attendance, registration, transfer of students, class lists, certified enrollment, etc.
• Performs routine services such as filing, typing, and duplicating materials for the Principal.
• Answers telephone, tending routine inquiries; refers calls when needed.
• Organizes supplies and instructional materials for distribution to teachers.
• Keeps office supplies in order; requisitions materials upon faculty request.
• Operates office equipment incidental to clerical duties.
• Helps maintain a log of visitors to the school.
• Attends to all student needs.
• Maintain a positive attitude with students, staff, parents, and visitors.

Skills

Clerical experience

Education

OSHA certificate

Job description

Job Title: Attendance Secretary

Reports to: Building Principal

Starting Wage: $16.75/hr plus benefits

Basic Function: To assure the smooth and efficient operation of the school office so that the office can have a maximum positive impact on the education of children can be realized. Promote the overall mission of the school system, and work to maximize the educational opportunities available to each student.

Essential Functions:

• Act as receptionist for the Principal, Associate Principal, Guidance Counselor, and Activities Director performing any duty delegated by any of them.
• Supports maintaining student records: Cumulative folders, permanent records, daily attendance, aggregate attendance, registration, transfer of students, class lists, certified enrollment, etc.
• Performs routine services such as filing, typing, and duplicating materials for the Principal.
• Answers telephone, tending routine inquiries; refers calls when needed.
• Organizes supplies and instructional materials for distribution to teachers.
• Keeps office supplies in order; requisitions materials upon faculty request.
• Operates office equipment incidental to clerical duties.
• Helps maintain a log of visitors to the school.
• Attends to all student needs.
• Maintain a positive attitude with students, staff, parents, and visitors.

Specifications/Qualifications:

Education & Experience:

• Previous clerical experience preferred
• OSHA required certificate

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment can vary based on activities taking place. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour workday. The employee will frequently work in different areas of the classroom including in/at desks, on or near the floor, standing, in movement while supervising indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

The Marion Independent School District is an EEO/AA employer.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, will be directed to the Affirmeative Action Coordinator by writing to the Affirmeative Action Coordinator, Janelle Brouwer, Superintendent, Marion Independent School District, Marion , Iowa 52302; or by telephoning 319-377-4691. Inquiries or complaints regarding sex discrimination may be referred to the District's Equity and Title IX Coordinator, Gretchen Kriegel, Assistant Superintendent, 777 South 15th Street, Marion Iowa, 52302, 3190377-4691, [e-mail].

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Equal Employment Opportunity Commissions, Milwaukee Area Office, Reuss Federal Plaza, 310 West Wisconsin Ave., Suite 500, Milwaukee, WI., 53203-2292, [phone] or TTY [phone]. http://www.eeoc.gov/field/milwaukee/index.cfm or the Iowa Civil Rights Commission, 6200 Park Avenue, Suite 100, Des Moines, Iowa, 50321-1270, [phone] or 1-800-457-4416, http://www.iowa.gov/government/crc/. This inquiry or complaint to the federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school district's central administrative office and the administrative office in each attendance center.