School Counseling Secretary - Front Desk & Records Pro

Urbandale Community School District; Urbandale (IA); On-site; USD 22,000 - 32,000; Full time

Job summary

Urbandale Middle School, part of the Urbandale Community School District, seeks a Counseling Secretary to support the counseling office with receptionist duties, calendar maintenance, and student record management. The role requires strong organizational skills and proficiency in MS Office, Powerschool, and Google apps.

The ideal candidate will be able to multitask in a busy school environment, maintain confidentiality, and communicate professionally with staff, students and families.

Qualifications

• At least one year of specialized training beyond high school.
• Two to three years of secretarial/administrative or office management experience involving computer entry and records management.

Responsibilities

• Serve as counselor's receptionist; greets staff, parents, substitutes and students.
• Must multitask in a busy environment and assist counseling staff during peak load.
• Maintain annual calendar for counseling office and accurate student records.
• Create signs, brochures, flyers, and slides for TV to advertise counseling information.
• Order and maintain supplies and materials for the counseling office.
• File current student information in cumulative files.
• Interact positively with students, faculty, parents, and staff.
• Maintain a reliable attendance record and confidentiality.

Skills

Office equipment

Verbal & written communication

Written communication

Independence

Organization

Database management

MS Office

Excel

Powerschool

Google Apps

Education

Post-secondary training

Tools

Powerschool

Google Apps

Microsoft Office

Job description

Urbandale Middle School, part of the Urbandale Community School District, seeks a Counseling Secretary to support the counseling office with receptionist duties, calendar maintenance, and student record management. The role requires strong organizational skills and proficiency in MS Office, Powerschool, and Google apps.

The ideal candidate will be able to multitask in a busy school environment, maintain confidentiality, and communicate professionally with staff, students and families.