School Office & Records Specialist

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking a full-time clerical specialist to support the principal and staff, serve as receptionist, and manage attendance and student records. The role includes handling phone calls, filing, and preparing grade cards and transcripts.

The position requires a high school diploma or GED with clerical experience; preferred coursework in business and data processing. The role involves confidential information handling and office procedure upkeep.

Qualifications

• High school diploma or GED required; clerical experience.
• Preferred coursework in business, keyboarding, data processing, and office software.

Responsibilities

• Serve as clerical support to the principal and staff; act as school receptionist and telephone operator; prepare and maintain files and records.
• Record daily attendance and call parents if student is absent.
• Maintain records of excessive and unexcused absences.
• Maintain confidential information.
• Make announcements on the public address system.
• Prepare and call in work orders when requested.
• Sort and distribute mail.
• Verify information for athletic eligibility.
• Prepare and distribute grade cards.
• Maintain student files and respond to transcript requests.
• Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
• Prepare files for entering and withdrawing students.
• Write absentee and tardy slips, issue passes.
• Handle routine technical and administrative assignments.
• Compose and type letters and memos per policies or brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors, answer telephone, process mail.
• Assist with scheduling substitutes and maintaining attendance records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.

Skills

Typing

Dictation

Clerical work

Record keeping

Customer service

Office equipment

Oral communication

Education

High school diploma or GED

Courses in business / keyboarding / data processing / office software

Tools

Office software (MS Office)

Data processing software

Spreadsheet software

Job description

Virginia Beach City Public Schools is seeking a full-time clerical specialist to support the principal and staff, serve as receptionist, and manage attendance and student records. The role includes handling phone calls, filing, and preparing grade cards and transcripts.

The position requires a high school diploma or GED with clerical experience; preferred coursework in business and data processing. The role involves confidential information handling and office procedure upkeep.