School Administrative Associate I

Three Oaks Elementary School; Virginia Beach (VA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Tuition reimbursement

Professional development

Retirement benefits

Job summary

Three Oaks Elementary School is seeking a dedicated clerical assistant to support the principal and school staff. You will serve as the front desk receptionist, manage files and records, assist students and teachers, and handle routine administrative tasks with precision.

The role requires high school diploma or GED and substantial clerical experience, preferably in a school setting. Competitive benefits are provided by Virginia Beach City Public Schools.

Qualifications

• High school diploma or GED required; considerable clerical experience, preferably in a school setting.
• Preferred: courses in business, keyboarding, data processing, and bookkeeping.

Responsibilities

• Serve as primary clerical support to the Principal and staff; act as school receptionist and telephone operator; manage files and records; assist students and teachers.
• Assist staff by bringing in students when needed.
• Issue visitor passes to all entrants.
• Reconcile bank statements; issue purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports; sort and distribute school mail.
• Prepare files for entering and withdrawing students; write absentee and tardy slips.
• Handle routine clerical and administrative tasks; type letters and memos as directed.
• Set up and maintain office procedures and filing systems; meet and screen visitors; answer phones and process mail.
• Maintain inventory records as property clerk; assist with scheduling substitutes; manage attendance and payroll records.

Skills

Communication skills

Typing

Record keeping

Phone etiquette

Multitasking

Teamwork

Education

High school diploma or GED

Clerical experience

School setting experience

Tools

Microsoft Office

Job description

Classified - Position - Clerical - School-Based

Job Number 3700273733

Start Date

Open Date 08/27/2026

Closing Date 09/18/2026

GENERAL RESPONSIBILITIES

The position is responsible for serving as clerical support to an elementary or middle school principal.

ESSENTIAL TASKS

• Serve as primary clerical support to the Principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
• Assist staff by getting students when they are needed.
• Issue visitor passes to all who enter school.
• Reconcile bank statements; issues purchase requisitions and purchase orders.
• Prepare and submit teacher absentee reports.
• Sort and distribute school mail.
• Prepare files and records for entering and withdrawing students.
• Write absentee and tardy slips; issue passes.
• Handle a variety of routine technical and administrative assignments.
• Compose and type letters and memoranda in conformance with school policies or from brief instructions.
• Set up and maintain office procedures and filing systems.
• Meet and screen visitors; answer telephone and process mail.
• Serve as property clerk and maintain inventory records.
• Assist with scheduling substitutes; maintain attendance, personnel and payroll records.
• Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
• Elementary level only - perform all bookkeeping duties.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of standard office practices, procedures and equipment; thorough knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with associates; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively; ability to plan and supervise the work of others.

EDUCATION AND EXPERIENCE

Required: High school diploma or GED. Considerable experience in clerical work, preferably in a school setting.

Preferred: Various courses in business, keyboarding, data processing, and bookkeeping.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position.

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].