School Office & Records Coordinator

Elbert County Primary School; Elberton (GA); On-site; USD 25,000 - 36,000; Full time

Job summary

Elbert County Primary School in Elberton, GA seeks an Administrative Assistant for the ECPS division operating on a 210-day schedule. The role provides clerical support to the principal, handles communications and records, coordinates schedules, and maintains a welcoming school office environment.

The position is non-contracted but salaried, with duties spanning attendance, data entry, basic bookkeeping, and coordination with staff, students, parents and vendors.

Qualifications

• High School diploma or equivalent.
• 1-3 years of experience in administrative clerical or receptionist roles.
• Proficiency in Google and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Friendly and professional demeanor with strong customer service skills.
• Ability to handle confidential information with discretion.
• Experience with office management software and scheduling tools is a plus.

Responsibilities

• Greet and welcome visitors, clients, and employees with professionalism and a friendly attitude.
• Answer, screen, and forward incoming phone calls in a polite and efficient manner.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail, packages, and courier services.
• Manage visitor logs and issue visitor passes as needed.
• Assist in scheduling meetings, appointments, and conference calls.
• Prepare and distribute correspondence, emails, reports, and other documents.
• Maintain and update office records, databases, and filing systems.
• Order and manage office supplies and inventory as requested.
• Coordinate travel arrangements and accommodations for staff when required.
• Assist with special projects, data entry, and document preparation as needed.
• Enforce office policies and procedures to maintain a professional work environment.
• Interaction with a variety of staff, clients, and vendors in a positive manner.
• Provides administrative support by performing a variety of secretarial/clerical functions.
• Maintains confidentiality regarding school matters.
• Maintains an orderly accounting filing system whether electronically or paper
• Performs other tasks consistent with goals and objectives that support the vision and mission of the Elbert County School System.

Skills

Communication skills

Organizational skills

Microsoft Office

Google Workspace

Receptionist experience

Confidential handling

Education

High School diploma

1-3 years admin clerical experience

Tools

Google Workspace

Microsoft Office

Job description

Elbert County Primary School in Elberton, GA seeks an Administrative Assistant for the ECPS division operating on a 210-day schedule. The role provides clerical support to the principal, handles communications and records, coordinates schedules, and maintains a welcoming school office environment.

The position is non-contracted but salaried, with duties spanning attendance, data entry, basic bookkeeping, and coordination with staff, students, parents and vendors.