School Office Pro: Attendance, Records & Admin Support

Hopewell City School District; Hopewell (VA); On-site; USD 35,000 - 56,000; Full time

Job summary

Hopewell City School District seeks an Administrative Office Assistant at Harry E. James Elementary in Hopewell, VA.

The role supports daily school office operations, including attendance and discipline data entry, greeting visitors, and assisting staff with admin tasks. The ideal candidate will have a high school diploma or equivalent, proficiency in Microsoft Office and a student information system, strong organizational and communication skills, and a commitment to confidentiality.

Qualifications

• High school diploma or equivalent is required.
• Office administration certification/training preferred.
• Strong proficiency in Microsoft Office Suite and student information systems.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Prior school/office experience is preferred.

Responsibilities

• Record and maintain accurate attendance records.
• Enter and manage student discipline data in the school information system.
• Prepare attendance and discipline reports for administrators.
• Greet and assist visitors, students, and staff professionally.
• Answer calls, take messages, and respond to inquiries.
• Maintain organized files, records, and supplies.
• Prepare correspondence and memos.
• Support teachers with administrative tasks and distribution of materials.
• Monitor accuracy of student records and documentation.
• Coordinate substitute teacher schedules and materials.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion & confidentiality

Attention to detail

Multitasking

Education

High school diploma or equivalent

Certification in office administration (preferred)

Tools

Microsoft Office Suite

Student Information System

Job description

Hopewell City School District seeks an Administrative Office Assistant at Harry E. James Elementary in Hopewell, VA.

The role supports daily school office operations, including attendance and discipline data entry, greeting visitors, and assisting staff with admin tasks. The ideal candidate will have a high school diploma or equivalent, proficiency in Microsoft Office and a student information system, strong organizational and communication skills, and a commitment to confidentiality.