Administrative Office Assistant

Hopewell City School District; Hopewell (VA); On-site; USD 35,000 - 56,000; Full time

Job summary

Hopewell City School District seeks an Administrative Office Assistant at Harry E. James Elementary in Hopewell, VA.

The role supports daily school office operations, including attendance and discipline data entry, greeting visitors, and assisting staff with admin tasks. The ideal candidate will have a high school diploma or equivalent, proficiency in Microsoft Office and a student information system, strong organizational and communication skills, and a commitment to confidentiality.

Qualifications

• High school diploma or equivalent is required.
• Office administration certification/training preferred.
• Strong proficiency in Microsoft Office Suite and student information systems.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Prior school/office experience is preferred.

Responsibilities

• Record and maintain accurate attendance records.
• Enter and manage student discipline data in the school information system.
• Prepare attendance and discipline reports for administrators.
• Greet and assist visitors, students, and staff professionally.
• Answer calls, take messages, and respond to inquiries.
• Maintain organized files, records, and supplies.
• Prepare correspondence and memos.
• Support teachers with administrative tasks and distribution of materials.
• Monitor accuracy of student records and documentation.
• Coordinate substitute teacher schedules and materials.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion & confidentiality

Attention to detail

Multitasking

Education

High school diploma or equivalent

Certification in office administration (preferred)

Tools

Microsoft Office Suite

Student Information System

Job description

Hopewell City School District Harry E. James Elementary - Hopewell, Virginia Open in Google Maps

Administrative Office Assistant

Hopewell City School District Harry E. James Elementary - Hopewell, Virginia Open in Google Maps

This job is also posted in Hopewell City Public Schools

Job Details

Job ID: 5942446

Application Deadline: Posted until filled

Posted: Sep 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS:

The ideal candidate for the School Administrative Office Assistant position should have a high school diploma or equivalent, with additional training or certification in office administration preferred. Strong proficiency in office software, including Microsoft Office Suite, and experience with student information systems is required. The candidate should possess excellent organizational, communication, and interpersonal skills, along with the ability to handle sensitive information with discretion and confidentiality. Prior experience in a school or office setting is preferred. The individual must demonstrate attention to detail, the ability to multitask in a fast-paced environment, and a commitment to supporting the school’s administrative needs.

DESCRIPTION:

The School Administrative Office Assistant supports the daily operations of the school office by managing various administrative tasks, including maintaining accurate attendance records, entering and managing student discipline data, and assisting with general office duties. This role ensures that the school’s administrative functions are performed efficiently and professionally, contributing to a welcoming and organized environment for students, staff, and visitors.

GENERAL DUTIES (May not include all duties performed):

• Record and maintain accurate student attendance records, including tracking excused and unexcused absences.
• Enter and update student discipline data in the school’s information management system.
• Assist with preparing attendance and discipline reports for school administrators.
• Greet and assist visitors, students, and staff in a friendly and professional manner.
• Answer and direct phone calls, take messages, and respond to inquiries as needed.
• Maintain and organize office files, records, and supplies.
• Assist in preparing correspondence, memos, and other written communications.
• Support teachers and staff with administrative tasks, such as copying and distributing materials.
• Monitor and ensure the accuracy of student records and documentation.
• Coordinate substitute teacher schedules and provide necessary materials.
• Assist with managing student check-ins, check-outs, and late arrivals.
• Collaborate with other office staff to ensure smooth daily operations.
• Perform other administrative tasks as assigned by school administrators.

SUPERVISION:

The School Administrative Office Assistant reports to the Principal or designated school administrator. The position works closely with other office staff and collaborates with teachers, staff, and parents.

WORK CONDITIONS:

The School Administrative Office Assistant works in a standard office environment within the school, with frequent interaction with students, staff, and visitors. The position requires sitting, standing, and walking for extended periods, as well as using office equipment such as computers, phones, and copiers. The workday may occasionally extend beyond regular school hours to meet deadlines or support school events.

LENGTH OF CONTRACT:

12 months

Position Type: Full-Time

Salary: $35,050 to $55,588 Per Year

Job Requirements

Contact Information

• Larry Cherry , Principal
• Harry E. James Elementary
• Phone: [phone]
• Email: [e-mail]

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