School Office & Admin Support Specialist

JAMESTOWN HIGH; Williamsburg (VA); On-site; USD 23,000 - 32,000; Full time

Job summary

Jamestown High School in Williamsburg, Virginia is seeking an Administrative Assistant to provide administrative and clerical support to the Assistant Principals. The role includes coordinating reports, letters, and records while helping the office run smoothly.

The position requires a high school diploma or GED and considerable secretarial experience; duties include receptionist tasks, scheduling, timekeeping, and maintaining confidentiality.

Qualifications

• Possession of a high school diploma or GED certificate.
• Considerable secretarial experience, preferably in a highly diverse office environment.
• Ability to operate a variety of office equipment, such as calculators, typewriters, computers, etc.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain harmonious working relationships with co-workers, other school division personnel, and the general public.
• Ability to interpret and follow oral and written instructions and directors.
• Ability to perform under pressure.
• Ability to think independently and make good decisions based on the information presented.
• Ability to assume responsibility and complete projects with minimal supervision.

Responsibilities

• Provide secretarial support for the Assistant Principals, including reports, parent follow-up, letters, memoranda and disciplinary hearing reports in a timely manner.
• Works with the secretarial staff to ensure that the office runs smoothly; performs general office duties such as ordering supplies, calling in repairs to building and equipment, answering phone, setting up meetings and observations, managing mail, files, and maintains confidentiality.
• Has general knowledge of duties of other clerical roles in the office and serves as back-up when necessary.
• Serves as receptionist when needed; receives telephone calls and visitors to the office.
• Operates all standard office equipment such as a computer, transcriber, copy machine, typewriter, calculator, postage meter, and shredder.
• Uses computer effectively to reproduce correspondence, memorandums, reports, newsletters, handbooks, schedules, agreements, and purchase orders.
• Logs report data and maintains adequate records of monthly staff job-related activities, including timekeeping, mileage, and phone charges of staff each month.
• Meets all personal deadlines and manages time wisely; performs other clerical duties as required.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Skills

Secretarial experience

Effective communication

Office equipment operation

Time management

Interpersonal skills

Independent decision making

Education

High school diploma or GED

Tools

Office equipment (calculators, typewriters, computers)

Job description

Jamestown High School in Williamsburg, Virginia is seeking an Administrative Assistant to provide administrative and clerical support to the Assistant Principals. The role includes coordinating reports, letters, and records while helping the office run smoothly.

The position requires a high school diploma or GED and considerable secretarial experience; duties include receptionist tasks, scheduling, timekeeping, and maintaining confidentiality.