School Office Pro: Admin & Enrollment Support

Great Hearts Online; Phoenix (AZ); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health coverage

401(k) with employer match

Mission-driven culture

Job summary

Great Hearts Academies is seeking an Office Assistant at Veritas Preparatory Academy in Phoenix, AZ. The role supports daily campus administrative operations, answers calls, handles parent and student interactions, and assists with enrollment processes.

The position requires 2-4 years in office or school administration, proficiency in MS Office, and strong communication skills. Onsite work with potential local travel, with a supportive, mission-driven culture.

Qualifications

• Must have Associate degree or higher preferred.
• 2-4 years of office or school administrative experience desired.
• Proficient with Microsoft Office and strong customer service skills.
• Able to communicate effectively with students, families, staff, and the public.

Responsibilities

• Answer and manage incoming calls.
• Greet and interact professionally with parents, students and visitors.
• Prepare and edit documents, schedules, and communications.
• Assist with enrollment processes and maintain the student enrollment database.
• File, retrieve, and organize documents and reference materials.
• Record, transcribe, and distribute communications; handle fee collection for activities.
• Support faculty with copying and class preparation.
• Perform other duties as assigned.

Skills

MS Office proficiency

Customer service

Communication

Multi-tasking

Education

Associate degree preferred

Tools

Enrollment database software

Record keeping systems

Job description

Great Hearts Academies is seeking an Office Assistant at Veritas Preparatory Academy in Phoenix, AZ. The role supports daily campus administrative operations, answers calls, handles parent and student interactions, and assists with enrollment processes.

The position requires 2-4 years in office or school administration, proficiency in MS Office, and strong communication skills. Onsite work with potential local travel, with a supportive, mission-driven culture.