School Office Assistant

Great Hearts Academies; Phoenix (AZ); On-site; USD 19,000 - 28,000; Full time

Job summary

Great Hearts Academies is seeking an Office Assistant at Veritas Preparatory Academy in Phoenix to help manage daily administrative operations on campus. The role requires strong communication, customer service, and organizational skills to coordinate with families, students and staff while handling calls, enrollment processes, records and document preparation at 3102 N 56th St #100, Phoenix, AZ 85018.

This position supports a collaborative, mission-driven school culture and may involve

Qualifications

• Associate degree preferred.
• 2–4 years of office or school-related administrative experience.
• Proficient in Microsoft Office and professional communication.

Responsibilities

• Answer and manage incoming calls.
• Interact professionally with parents, students and visitors.
• Prepare and edit correspondence, presentations, and documents.
• Print and distribute class schedules.
• Assist with enrollment and maintenance of the student enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute messages.
• Process records requests promptly.
• Collect fees and issue receipts for activities.
• Support faculty with copying and class preparation.
• Perform other duties as assigned.

Skills

Customer Service

Communication

Multi-tasking

Organization

Attention to detail

Professionalism

Education

Associate degree

Tools

Microsoft Office

Job description

Position Title: Office AssistantLocation: Veritas Preparatory Academy, 3102 N 56th St #100, Phoenix, AZ 85018Reports To: HeadmasterFLSA Status: Hourly, Non-ExemptCompensation Type: HourlyAbout Great Hearts AcademiesGreat Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally.Additional information can be found at http://www.greatheartsamerica.org/.What does Great Hearts have to offer?We offer a range of distinctive benefits designed to support the well-being and growth of our faculty and staff:Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.Retirement Planning: A competitive 401(k) with employer match.Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.Position Summary: The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.Duties and Responsibilities:Answer and manage incoming callsReceive and interact professionally with parents, students and visitorsPrepare and edit correspondence, communications, presentations, and other documentsPrint and distribute class schedulesAssist with annual enrollment process to include correspondence and maintenance of the student enrollment databaseFile and retrieve documents and reference materialsRecord, transcribe, and distribute incoming communicationsReceive and process records requests in a timely mannerCollect fees and issue receipts to parents for extra-curricular activitiesAssist faculty with copying and other class preparationOther duties as assignedRequired/Preferred Education: Associate degree preferredRequired/Preferred Experience: 2-4 years office or school-related administrative position.Required/Preferred Skills:Proficient with Microsoft Office products.Respond to common inquires or complaints from parents.Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.Strong Customer Service skillsMust be able to multi-task, have the ability to organize, and be detailed-oriented.Must create and maintain a customer-focused atmosphere within the administrative functions.Physical Functions: Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.Travel required: May need to travel locally for training and professional development opportunities.This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.Great Hearts Academies is an Equal Opportunity Employer.