School Office Assistant

0101 Veritas Preparatory Academy; United States; On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Career growth opportunities

Job summary

Great Hearts Academies is seeking an Office Assistant to support daily campus administrative operations at the Phoenix location. The role involves front-desk duties, coordinating communications with parents and students, and assisting with enrollment and records management.

The ideal candidate has 2–4 years of relevant experience, proficiency in Microsoft Office, and strong customer service skills. This is an on-site position with opportunities for professional growth within a values-driven

Qualifications

• Associate degree preferred.
• 2–4 years office or school administrative experience.
• Proficient with Microsoft Office and strong customer service.

Responsibilities

• Answer and manage incoming calls.
• Interact professionally with parents, students and visitors.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Print and distribute class schedules.
• Assist enrollment processes and maintain the student enrollment database.
• File and retrieve documents and reference materials.
• Record, transcribe, and distribute incoming communications.
• Receive and process records requests in a timely manner.
• Collect fees and issue receipts to parents for extracurricular activities.
• Assist faculty with copying and other class preparation.
• Other duties as assigned.

Skills

Customer service

Communication

Multi-tasking

Organizational skills

Education

Associate degree

Tools

Microsoft Office

Job description

Position Title: Office Assistant

Location: Veritas Preparatory Academy, 3102 N 56th St #100, Phoenix, AZ 85018

Reports To: Headmaster

FLSA Status: Hourly, Non-Exempt

Compensation Type: Hourly

About Great Hearts Academies

Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally. Additional information can be found at http://www.greatheartsamerica.org/.

What does Great Hearts have to offer?

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: A competitive 401(k) with employer match.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Position Summary:

The Office Assistant role is an exceptional opportunity to lead and contribute meaningfully to a unique organization which is changing K-12 education in this country. This role will support the daily administrative operations at the campus.

Duties and Responsibilities:

• Answer and manage incoming calls
• Receive and interact professionally with parents, students and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• Print and distribute class schedules
• Assist with annual enrollment process to include correspondence and maintenance of the student enrollment database
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Receive and process records requests in a timely manner
• Collect fees and issue receipts to parents for extra-curricular activities
• Assist faculty with copying and other class preparation
• Other duties as assigned

Required/Preferred Education:

• Associate degree preferred

Required/Preferred Experience:

• 2-4 years office or school-related administrative position.

Required/Preferred Skills:

• Proficient with Microsoft Office products.
• Respond to common inquires or complaints from parents.
• Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large.
• Strong Customer Service skills
• Must be able to multi-task, have the ability to organize, and be detailed-oriented.
• Must create and maintain a customer-focused atmosphere within the administrative functions.

Physical Functions:

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Travel required:

May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer. Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty. Great Hearts Academies leads the way in classical, liberal arts education. We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas. Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally. At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence. We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community. Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators. At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment. Learn how you can grow both in mind and heart as an employee of Great Hearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].